Project Administrator/PA

Key Responsibilities

• Maintaining and updating project trackers, ensuring all information is accurate and up to date.
• Preparing and distributing weekly reports to management.
• Managing team lists, contact details and distribution lists.
• Monitoring annual leave schedules and identifying potential overlaps.
• Updating office floor plans, desk allocations and seating arrangements.
• Managing client correspondence, including numbering, logging and filing documentation.
• Organising team events, celebrations, meetings and VIP visits.
• Arranging catering and coordinating meeting room requirements.
• Managing office supplies, printers and general equipment.
• Liaising with IT teams to resolve technical issues.
• Coordinating additional workstation requirements and office equipment.
• Ensuring meeting rooms and shared facilities are maintained to a high standard.
• Liaising with facilities and security teams regarding office maintenance.
• Coordinating employee surveys and internal communications.
• Providing general administrative and project support as required.

About You

• Previous experience in an administrative or project support role.
• Excellent organisational skills and attention to detail.
• Good Microsoft Office skills, particularly Excel, Outlook and Word.
• Experience maintaining spreadsheets, trackers and databases.
• Strong communication and interpersonal skills.
• The ability to prioritise tasks and work to deadlines.
• A proactive, flexible and helpful approach.
• Confidence liaising with colleagues, management and external contacts.

Contract Details

• Location: Leatherhead, Surrey
• Contract: Temporary, initially 10 months subject to change
• Working days: Monday to Friday
• Office attendance: Five days per week
• Start date: As soon as possible
• Pay: £18.00–£20.00 per hour PAYE, plus holiday pay