Job description - the role
AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces.
We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.
We partner with Arup to support their contingent recruitment processes.
Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.
Purpose of the role
As a Project Administrator, you will be responsible for providing day-to-day administrative support to a large project team and liaising with the client team and stakeholders as needed.
As a Project Administrator, you will be responsible for Responsible for assisting with project processes as part of an integrated team.
Arranging meetings for the team - coordinating meeting set-ups e.g. booking conference rooms, AV equipment, and ordering catering.
Overview of senior leaders' diaries.
Managing, owning and assisting with project processes.
Assisting with updating Project Sharepoint pages.
Manage Co-Located Office duties as necessary (Access, Room bookings etc.).
Assisting in formatting written documents and preparation of presentations.
Assisting with coordination of client and team events.
Other ad hoc administrative support as required.
Co-ordinating Security Checks of staff and sub-contractors.
Requirements
- IT literate/familiar with IT Systems
- Experience of uploading/downloading from online collaborative websites
- Quick to learn Arup own systems
- Familiar using advanced PowerPoint, Visio, Sharepoint, Teams and Excel spreadsheets (containing macros)
- Good communication skills
- Good organisational skills
- Pro-active and uses initiative
- Problem solver
About the client
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce.
Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all.
Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.