Project Administrator

Project Administrator

Posted 1 week ago by Damicor

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£300 Per day
Inside
Undetermined
Feltham, England, United Kingdom
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Certified Public Accountant Certified Public Accountant (CPA) Cost Management Document Management Document Management Systems Management Management Process Management Systems Microsoft 365 Microsoft Excel Microsoft Office Microsoft SharePoint Organisational Skills Project Cost Management Project Documentation Project Management SAP Applications Stakeholder Management Subcontracting

Summary: The Costing Assistant role in Feltham involves supporting a project delivery team by accurately capturing and recording site-related costs. The position requires collaboration with various stakeholders, including Site Managers and Quantity Surveyors, to maintain precise project cost information. The role is integral to ensuring the smooth operation of project controls processes within a busy construction environment. This is a 12-month temporary contract with a focus on detail-oriented cost management.

Key Responsibilities:

  • Maintain accurate and up-to-date records of all site costs.
  • Chase, receive, and process allocation sheets from Site Managers and Project Managers.
  • Allocate labour, vehicles, plant, materials, and subcontractor costs against the correct project numbers.
  • Receive and manage delivery notes and site tickets, ensuring costs are correctly allocated against purchase orders and project codes.
  • Process cost information within CPA, Oracle, and other project management systems.
  • Prepare weekly timecards and payroll information for weekly-paid personnel.
  • Ensure allocation sheets, delivery notes, and other project documentation are uploaded and maintained within SharePoint.
  • Liaise with Quantity Surveyors and site teams to resolve cost queries and discrepancies.
  • Support commercial teams by ensuring project cost records remain accurate and complete.
  • Assist in maintaining auditable records and supporting project reporting requirements.

Key Skills:

  • Previous experience as a Costing Assistant, Commercial Administrator, Cost Administrator, Project Cost Coordinator, or in a similar role.
  • Experience working within construction, engineering, infrastructure, utilities, rail, aviation, highways, water, energy, or telecommunications projects.
  • Strong attention to detail and accuracy when handling cost information.
  • Good understanding of labour, plant, material, and subcontractor cost allocation processes.
  • Proficiency in Microsoft Excel and Microsoft Office.
  • Experience using Oracle, CPA, SAP, COINS, or similar costing/project management systems.
  • Experience using SharePoint or similar document management systems.
  • Excellent communication and organisational skills.
  • Ability to manage multiple priorities and work to deadlines.

Salary (Rate): £300 daily

City: Feltham

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: inside IR35

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Costing Assistant

Location: Feltham, Greater London

Rate: £250 - £300 per day (Inside IR35)

Contract: 12-Month Temporary Contract

Hours: 45 Hours per Week

We are currently seeking an experienced Costing Assistant to support a busy project delivery team based in Feltham. This role is responsible for ensuring that all site-related costs are accurately captured, recorded, and allocated within company systems. Working closely with Site Managers, Project Managers, Quantity Surveyors, and Commercial Teams, you will play a key role in maintaining accurate project cost information and supporting the smooth operation of project controls processes.

Key Responsibilities

  • Maintain accurate and up-to-date records of all site costs.
  • Chase, receive, and process allocation sheets from Site Managers and Project Managers.
  • Allocate labour, vehicles, plant, materials, and subcontractor costs against the correct project numbers.
  • Receive and manage delivery notes and site tickets, ensuring costs are correctly allocated against purchase orders and project codes.
  • Process cost information within CPA, Oracle, and other project management systems.
  • Prepare weekly timecards and payroll information for weekly-paid personnel.
  • Ensure allocation sheets, delivery notes, and other project documentation are uploaded and maintained within SharePoint.
  • Liaise with Quantity Surveyors and site teams to resolve cost queries and discrepancies.
  • Support commercial teams by ensuring project cost records remain accurate and complete.
  • Assist in maintaining auditable records and supporting project reporting requirements.

Essential Requirements

  • Previous experience as a Costing Assistant, Commercial Administrator, Cost Administrator, Project Cost Coordinator, or in a similar role.
  • Experience working within construction, engineering, infrastructure, utilities, rail, aviation, highways, water, energy, or telecommunications projects.
  • Strong attention to detail and accuracy when handling cost information.
  • Good understanding of labour, plant, material, and subcontractor cost allocation processes.
  • Proficiency in Microsoft Excel and Microsoft Office.
  • Experience using Oracle, CPA, SAP, COINS, or similar costing/project management systems.
  • Experience using SharePoint or similar document management systems.
  • Excellent communication and organisational skills.
  • Ability to manage multiple priorities and work to deadlines.

Desirable

  • Experience supporting Quantity Surveyors or commercial teams.
  • Previous experience on major infrastructure or construction projects.
  • Knowledge of project cost management processes and project controls.
  • Experience working within a fast-paced site environment.
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