Project Administrator (111203-0126)

About The Role

For informal enquiries, please contact Joanne Hughes, Project Officer at joanne.hughes@warwick.ac.uk

The WMG SME Group is seeking to appoint an experienced Project Administrator to join their Project Management Office (PMO). Previous experience as an office administrator is essential, along with strong organisational skills, and the ability to communicate professionally with internal and external stakeholders. Attention to detail, discretion, and the ability to manage competing priorities under pressure is essential. The SME team supports small and medium-sized businesses by delivering projects, and initiatives that help them innovate and grow. We work closely with industry partners, providing practical solutions and guidance to address business challenges. Our focus is on collaboration, efficiency, and creating real impact for SMEs through well-managed projects and tailored support.

About You

A-level or equivalent; GCSE English and Maths (A–C/Grade 9-5). Significant experience in an administrative role. Excellent communication, organisational, and IT skills (Excel). Ability to interpret large data sets and produce reports. Ability to work independently and as part of a team. Discretion, problem-solving ability, and resilience under pressure. Desirable: Experience in Higher Education.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

About The Department

To learn more about the SME Team, please visit our website: SME Support - WMG - University of Warwick

The Warwick Manufacturing Group (WMG) is the largest department at the University of Warwick, with over 800 staff and nearly 3,000 students across undergraduate and postgraduate programmes in management, technology, and applied engineering. We are globally recognised for our world-class research, innovative industry partnerships, and teaching excellence, and we are proud holders of the Athena SWAN Silver Award and the Institutional Silver Award. Find out more about the High Value Manufacturing Catapult centre. Find out more about the Energy Innovation Centre. Find out more about our range of undergraduate and apprenticeship degrees here.

About The University

We are a world-leading research-intensive university founded in 1965. We are ranked 106 th in the world and 8th in the UK. Additionally, 92% of our research is rated world-leading or internationally excellent. Find out more about us at warwick.ac.uk/about/. World University Ranking 2024, Guardian University Guide 2025 Research Excellence Framework 2021

How to Apply

CLOSING DEADLINE: Thursday 12th February 2026 at 11:55pm (UK Time)

To apply, please click "Apply" below and submit an application form by the closing deadline. You will be asked to include a CV and a cover letter.

Your CV Should Include

• Your education and employment history (including your most recent employment).
• Any other relevant experience (e.g. volunteering, extracurricular, etc.).

Your Cover Letter Should Explain

• Your motivations for applying to the role.
• Using examples, how you meet the essential and desirable criteria detailed in the job description (PDF attached below).

All essential criteria must be met by candidates who are invited to interview. For guidance on writing a cover letter, see here.

Interview Date: To be confirmed

Start Date: To be confirmed

Please note application forms must be submitted before the stated deadline - you will not be able to submit after 23:55 (even if you opened the form earlier). Only applications submitted via our official careers portal (warwick-careers.tal.net) will be considered.

What we Offer

We Provide a Comprehensive Range Of Benefits, Including

• An attractive pension scheme.
• 26 days holiday plus University Christmas closure.
• Generous parental/adoption leave policy.
• Onsite childcare facilities.
• Excellent learning and development opportunities.

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. For more information, see here.

We are proud to be a Living Wage employer.

Our Commitment to Inclusion

Equality, Diversity, & Inclusion

Warwick is committed to fostering a diverse, inclusive and respectful community where everyone can thrive. We welcome applications from all backgrounds, cultures, and communities, and actively encourage candidates from underrepresented groups to apply. Find out more about our Social Inclusion work at Warwick. Find out more about our awards and accreditations. We are also one of the six founder institutions of the EUTOPIA European University Alliance.

Safeguarding & DBS

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with. Roles involving regulated activity are subject to a Disclosure and Barring Service (DBS) check at the appropriate level, in line with the DBS Code of Practice. The University will ensure that anyone subject to a barring order does not undertake any work with the barred group (children and/or adults). All employees, volunteers, and partners are expected to share our commitment to safeguarding.

Rehabilitation of Ex-Offenders

The University will not discriminate against applicants who make a disclosure relating to a conviction. Disclosures at application stage are only visible to the DBS team, not to hiring panels. This ensures fairness and removes bias from the shortlisting process.

Job Description JD Project Administrator (111203).pdf – 243KB Opens in a new window

Right to Work in the UK

We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.