Program Coordinator

The Role

You'll join our programmes team, supporting the end-to-end delivery of partner and public-sector programmes.

This is a role for a highly organised multi-tasker who takes pride in getting the details right – and who wants to learn how a modern, technology-driven business runs programmes at national scale.

You'll report to the Senior Programmes Manager.

What you'll do

• Programme delivery
• Manage task timelines and delivery milestones across multiple projects using our project management tools
• Set up and manage events across our platforms – registration, CRM, webinar and social channels
• Liaise with speakers and trainers: briefing, scheduling, content coordination and tech checks
• Manage pre- and post-event communications, surveys and feedback loops
• Support in-person events: venue booking, catering, logistics, and on-the-day delivery alongside programme managers
• Assist with shortlisting applications for national competitions using scoring frameworks and your own judgement
• Keep our records of speakers, venues, suppliers and promotional contacts accurate and current
• Programme Reporting
• Support programme managers with supplier management and budget tracking across campaign activities
• Support the finance team with client-specific claim completion
• Supply timesheet and cost-of-sale information for programme profitability tracking
• Support payment run approvals
• Assist with grants: applications, contract generation and payment schedules
• Set up project cards in our internal systems as programme templates are finalised
• Content and Communications
• Convey information clearly to internal and external stakeholders, in writing and verbally
• Assist with the creation of promotional assets and online event content, including presentations
• Curate regional contact lists – universities, entrepreneur networks and local partners – to extend programme reach
• Operation Optimisation
• Use AI tools daily to draft communications, prepare event content, summarise feedback and automate routine tasks
• Contribute to how the programmes team adopts new tools and improves its ways of working

You are

• Highly organised, with excellent attention to detail – including with sensitive information
• Self-motivated and quick to learn, comfortable operating independently while supporting others
• A clear communicator and natural team player
• Curious about technology and interested in how AI is changing the way work gets done

You have

• Some experience in an administrative or coordination role
• Confidence with standard office software; experience with CRM systems or event platforms is a bonus, not a requirement
• A problem-solving mindset and a customer-service orientation
• Energy and enthusiasm that you bring to every task

We offer

• £35,000 per annum
• Flexible working policy
• Healthcare plan
• Cycle to work scheme
• EMI share scheme
• Training, including in AI tools and modern ways of working
• Business books scheme