Role Overview
We are looking for a highly organised and detail-oriented Production & Buying Admin Support to join the team on a 4-month temporary contract.
This is a hands-on operational role supporting the Production and Buying function across NetSuite administration, post and logistics coordination, and shoot sample preparation.
The role requires excellent attention to detail, strong communication skills with suppliers, and confidence managing high-volume administrative processes across multiple factories and suppliers.
Key Responsibilities
- NetSuite Administration
- Create and send PO PDFs across the following suppliers
- Process PO amends for Suppliers
- Complete product uploads for the whole department
- Act as master data checker for the whole department, reconciling the range plan against NetSuite and reporting discrepancies
- Manage barcodes and stickers for all suppliers
- Post & Logistics
- Handle all incoming and outgoing post for Head Office, as well as on behalf of factories
- Update and maintain the fit list priority list
- Manage DHL enquiries and follow-ups for shipments held in customs
- Shoot Sample Preparation
- Chase suppliers for outstanding samples
- Order samples from store/warehouse, or request samples back from suppliers, ahead of shoots
Key Working Relationships
Works closely with the wider Production and Buying team, including Kasia, who retains responsibility for CMT dockets and PO creation/amends.
Liaises directly with suppliers and factories on order and sample queries.
Coordinates with logistics providers (DHL) on customs and shipment issues.
About You : Essential
- Previous administrative experience within a production, buying, or merchandising environment
- Working knowledge of NetSuite (or a comparable ERP/PLM system)
- Strong Excel skills and comfort working with data reconciliation/reporting
- Highly organised, with excellent attention to detail and ability to manage a high volume of tasks accurately
- Confident, professional communicator, comfortable liaising directly with suppliers and internal stakeholders
- Able to work independently and prioritise across competing deadlines
About You : Desirable
- Experience working with overseas suppliers/factories
- Familiarity with shoot/sample process within a fashion or retail business
- Experience handling customs/logistics queries
Why The Fold
A brand with a clear point of view and a fiercely loyal customer base — you will be selling something you can believe in.
Opportunity to play a highly visible role in a growing premium fashion brand.
Direct exposure to the leadership team and key strategic initiatives.
Broad and genuinely commercial remit with real influence on business performance.
Opportunity to help shape the next stage of international and operational growth.
Entrepreneurial environment with high levels of ownership and autonomy.
Collaborative culture with ambitious plans for the future.
Recent investment from a new owner. The brand is at a new chapter of growth across both existing and new channels, and operates internationally.
Diversity and Inclusion
We promote a diverse and inclusive workplace which harnesses the benefits of the diversity of our team and strives to represent the communities in which we live and work.
Our vision is to establish an environment that attracts individuals from a wide range of backgrounds and talents, empowering them to contribute their best and authentic selves.
We welcome and encourage applications from those who share our commitment to fostering this inclusive and authentic work culture.