Procurement Coordinator

Role Summary

Support the Procurement and Material Control function to ensure the availability of all parts required for the build of various complex systems in a low-volume manufacturing environment.

Key Activities

• Action RFQs and POs from purchasing BOMs and requisitions to ensure components are available for system builds to meet demanding delivery schedules across both R&D and production.
• Process quotes received and support vendor selection based on price, delivery, and quality, enabling timely customer product delivery.
• Expedite materials and manage order changes, escalating where necessary.
• Support goods-in, quality control, and stock management processes ensuring all material transactions are recorded in the MRP system.
• Work with the engineering and production build teams to ensure material handover is clear and flexible according to project needs.
• Provide timely progress and status reports to the Procurement Lead.
• Develop and maintain positive, respected relationships with engineering, procurement, build, and customer teams.

Essential responsibilities

• Generate POs and follow up with suppliers to ensure timely delivery.
• Support goods-in, stock control, and kitting functions - monitor inventory and maintain accurate system transactions for all stock movements.
• Ensure batch and serial traceability requirements are met across purchasing, receiving, and inventory transactions.
• Report any delays or deviations in a timely manner to the procurement and engineering teams.
• Support other business functions according to business needs.
• Maintain accurate records of procurement activities - POs raised, deliveries received, using existing software and database tools.
• Support general procurement and material control administration as required.

Qualifications / Requirements

• 3-5 years' experience in purchasing, planning, or materials roles within a manufacturing environment.
• Hands-on experience with ERP/MRP systems.
• Working knowledge of batch and serial traceability processes and documentation.
• Able to read engineering drawings and understand manufacturing processes.
• Willing to take on a variety of tasks according to business needs.
• Proficient in Excel.
• Strong communication and supplier relationship management skills.
• Enthusiastic about supporting business needs and helping the team achieve goals in a dynamic environment.

Desired characteristics

• Experience with ERP/MRP systems
• Materials Control experience in a manufacturing environment
• Strong Communication skills (written and oral)
• Highly organised with strong attention to detail and a disciplined approach to transactional accuracy.
• Proactive and responsive, with the ability to manage priorities and follow through on actions in a fast-moving environment.
• Strong problem-solving mindset, with the confidence to identify issues early and escalate where appropriate.
• Able to work effectively across cross-functional teams, building positive relationships with engineering, procurement, quality, and production colleagues.
• Reliable and adaptable, with a willingness to support a broad range of tasks according to business needs.
• Committed to maintaining high standards of record keeping, compliance, and batch/serial traceability.
• Customer-focused, with an understanding of the importance of delivery performance, quality, and clear communication.