Procurement/contracts Manager (erp Implementation)

Procurement/contracts Manager (erp Implementation)

Posted 4 days ago by Positive Employment

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£650 Per day
Inside
Undetermined
Liverpool, UK
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Business Process Change Management Change Requests Contract Management Contract Negotiation Device Tracking Software Invoicing Key Performance Indicators (KPIs) Management Management Process Milestones (Project Management) Risk Management Service Review SIPOC Process Stakeholder Management System Support

Summary: The role of ERP Contracts Manager involves managing the procurement and contract processes for a local government organization, focusing on both the development of contract specifications and the subsequent implementation phase. Initially a three-month contract, it may extend based on the candidate's performance and fit. The position requires extensive experience in IT and ERP contract management, with responsibilities spanning from contract negotiation to supplier performance oversight. The role is classified as inside IR35, indicating specific tax implications for contractors.

Key Responsibilities:

  • Finalise and manage the Council's ERP supplier contract, including negotiations, drafting, and refining contract documents.
  • Ensure full compliance with CCS framework rules.
  • Lead end-to-end contracting activities with the chosen supplier, from the announcement of the procurement outcome to contract signature.
  • Work closely with Corporate Procurement Unit (CPU) and other departments to ensure alignment with organisational standards and policies.
  • Draft, review, and negotiate core agreements, schedules, SOWs, SLA/OLA, pricing annexes, and change control clauses.
  • Identify and mitigate commercial risks and issues.
  • Establish contract governance, change control processes, invoicing procedures, and performance reporting cadence.
  • Mobilise contracts with suppliers and key stakeholders.
  • Validate pricing models, payment milestones, and exit provisions.
  • Advise and support the ERP Programme Board on all contractual and procurement matters.
  • Oversee supplier performance against SLAs and change control provisions.
  • Provide support to CPU in the decommissioning of existing system contracts.
  • Provide commercial oversight during implementation, reviewing change requests, managing contract variations, and enforcing SLAs.
  • Monitor contract performance against KPIs and deliver periodic compliance performance reports.
  • Act as a key point of contact for suppliers on contractual issues.
  • Conduct regular supplier service review meetings and service improvement meetings.
  • Coordinate contract close-out activities.
  • Manage contract renewals and recurring payments to suppliers.

Key Skills:

  • Desirable: Legal qualification or professional certification in contract management (eg, IACCM/WorldCC).
  • Desirable: Chartered Institute of Procurement and Supply (CIPS) membership or a willingness to work towards membership.
  • Essential: Extensive experience in IT and/or ERP contract management.
  • Essential: Proven track record in drafting and negotiating large-scale technology and services contracts.
  • Essential: Deep understanding of CCS procurement rules, UK public sector frameworks, and ERP commercial models.
  • Essential: Knowledge of change control governance, SLA design, and incentive-based pricing.
  • Essential: Significant knowledge of contract law, risk management, public procurement legislation, and commercial best practices.
  • Essential: Experience with change management processes, commercial governance, and dispute resolution.
  • Essential: Strong ERP system knowledge and understanding of ERP systems and their implementation lifecycle.
  • Essential: Understanding of business processes and how ERP systems support them.
  • Desirable: Experience with CCS framework agreements.
  • Desirable: Experience working within public sector or highly regulated environments.
  • Essential: Expert negotiator, able to balance risk, cost, and commercial objectives.
  • Essential: Strong stakeholder management to build credibility with internal and external stakeholders.
  • Essential: Meticulous attention to detail to ensure effective negotiation of contractual terms.
  • Essential: Analytical mindset to support the setup of dashboards and scorecards in tracking compliance and performance.
  • Essential: Excellent written and verbal communication to translate complex legal concepts into clear business language.
  • Essential: Proactive problem-solver to anticipate issues and drive resolution before they impact delivery.

Salary (Rate): £650 per day

City: Liverpool

Country: UK

Working Arrangements: undetermined

IR35 Status: inside IR35

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Our client is a large local government organisation and looking for and experienced ERP Contracts Manager

This is initially a 3 month contract which may be extended for the right candidate

You will

Phase One - An initial three-month assignment focused on developing and writing the contract specification.

Phase Two - The subsequent implementation phase is expected to last approximately 16 months. This phase will involve contract management. While this may be recruited as a separate role, the Council would consider extending the brief for the right candidate, subject to relevant skills and experience.

Key Activities and Phases

Phase One

  • Finalise and manage the Council's ERP supplier contract, including negotiations, drafting, and refining contract documents.
  • Ensure full compliance with CCS framework rules.
  • Lead end-to-end contracting activities with the chosen supplier, from the announcement of the procurement outcome to contract signature.
  • Work closely with Corporate Procurement Unit (CPU) and other departments to ensure alignment with organisational standards and policies.
  • Draft, review, and negotiate core agreements, schedules, SOWs, SLA/OLA, pricing annexes, and change control clauses.
  • Identify and mitigate commercial risks and issues.
  • Establish contract governance, change control processes, invoicing procedures, and performance reporting cadence.
  • Mobilise contracts with suppliers and key stakeholders.
  • Validate pricing models, payment milestones, and exit provisions.
  • Advise and support the ERP Programme Board on all contractual and procurement matters.

Phase Two

  • Oversee supplier performance against SLAs and change control provisions.
  • Provide support to CPU in the decommissioning of existing system contracts.
  • Provide commercial oversight during implementation, reviewing change requests, managing contract variations, and enforcing SLAs.
  • Monitor contract performance against KPIs and deliver periodic compliance performance reports.
  • Act as a key point of contact for suppliers on contractual issues.
  • Conduct regular supplier service review meetings and service improvement meetings.
  • Coordinate contract close-out activities.
  • Manage contract renewals and recurring payments to suppliers.

Required Skills, Qualifications, and Experience

Qualifications:

  • Desirable: Legal qualification or professional certification in contract management (eg, IACCM/WorldCC).
  • Desirable: Chartered Institute of Procurement and Supply (CIPS) membership or a willingness to work towards membership.

Experience:

  • Essential: Extensive experience in IT and/or ERP contract management.
  • Essential: Proven track record in drafting and negotiating large-scale technology and services contracts.
  • Essential: Deep understanding of CCS procurement rules, UK public sector frameworks, and ERP commercial models.
  • Essential: Knowledge of change control governance, SLA design, and incentive-based pricing.
  • Essential: Significant knowledge of contract law, risk management, public procurement legislation, and commercial best practices.
  • Essential: Experience with change management processes, commercial governance, and dispute resolution.
  • Essential: Strong ERP system knowledge and understanding of ERP systems and their implementation lifecycle.
  • Essential: Understanding of business processes and how ERP systems support them.
  • Desirable: Experience with CCS framework agreements.
  • Desirable: Experience working within public sector or highly regulated environments.

Skills/Abilities:

  • Essential: Expert negotiator, able to balance risk, cost, and commercial objectives.
  • Essential: Strong stakeholder management to build credibility with internal and external stakeholders.
  • Essential: Meticulous attention to detail to ensure effective negotiation of contractual terms.
  • Essential: Analytical mindset to support the setup of dashboards and scorecards in tracking compliance and performance.
  • Essential: Excellent written and verbal communication to translate complex legal concepts into clear business language.
  • Essential: Proactive problem-solver to anticipate issues and drive resolution before they impact delivery.

THIS ROLE IS INSIDE SCOPE OF BIR35

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