Procurement Co-ordinator (Flexible Procurement Services) - 2 Year Fixed Term Contract

Grade: 8
Scotland Excel was established as the Centre of Procurement Expertise for the local government sector in 2008. We are a leading non-profit organisation servicing Scotland’s 32 local authority and over 175 associate members from across the public and third sector. We pride ourselves in being a Centre of Procurement Excellence and this is a great opportunity to join our award-winning organisation. Scotland Excel continues to grow at pace and, due to an internal promotion, we are looking for a Procurement Co-ordinator to join our Flexible Procurement team. As we continue to build this team, we are offering a fixed-term contracts for two years. Over five successful years, the Flexible Procurement Services team has achieved 135 awarded contracts, representing a total contract value of £39m. Applicants should be aware of the unique working environment within the Flexible Procurement Services team. While the core business of Scotland Excel is collaborative at the national level for the 32 Scottish local authorities (councils) and our member organisations, this team works on behalf of our member organisations delivering local contracts for use by individual public bodies. As such, this is a client-facing position with a focus on customer relations and client satisfaction.

The job description for this role is generic but the key tasks for this particular post are as listed below.

In This Role You Will

• be client-facing with a focus on customer relations and client satisfaction
• lead, advise and co-ordinate preparatory work for Category C contracts
• delivering tender exercises for our member organisations
• be responsible for realising the benefits of collaborative procurement for Category C goods and services
• assist in implementing procurement strategies to deliver team targets and goals
• liaise with and co-ordinate feedback from key stakeholders
• monitor developments in new procurement practices and techniques, including e-technologies
• provide a wide range of support to the team including on the job training
• be responsible for the co-ordination, instruction, advising and guidance of team members
• deputise for the Senior Procurement Specialist as and when required
• support the User Intelligence Groups process to ensure efficiency, effectiveness and value delivered for local authorities
• ensure full compliance with statutory provisions, legislation, policies, procedures and processes e.g. health and safety
• support the delivery of Category C contract recommendations through the development of consistent and robust assessments, in accordance with procurement principles
• undertake a range of research and analysis duties

We Are Looking For Someone Who

• is able to execute quick quotes on PCS whilst still delivering to a high standard
• is well versed in conducting market research and capable of identifying national frameworks for use
• able to independently manage call offs under national frameworks
• is capable of managing the evaluation and award process of a tender
• has a clear understanding of the various award letters, when to apply each and the details required to construct them
• has a HND in a business-related subject or equivalent, either working towards or achieved Chartered Institute of Purchasing and Supply (CIPS) or equivalent
• experienced in the public procurement function from initiation through to award
• is knowledgeable in sustainable procurement policy and practice in the delivery of contracts
• has previously prepared stakeholder assessments for input to managing/developing contract solutions to ensure effective service delivery
• has the ability to assess financial documentation identifying liabilities, risks and issues

More About Scotland Excel

Scotland Excel provides a wide range of procurement, commissioning, consultancy, and learning and development services for our 175 members which is growing on a monthly basis. We are also an effective driver for local and national economic growth and wellbeing. Our £2bn portfolio of collaborative contracts supports the delivery of savings, social value, community benefits, fair work practices and environmental policy, and covers a wide range of public services including construction, roads, transport, environment, corporate and education.

What We Can Offer You

As well as a competitive salary, you will have:

• access to a defined benefits pension with Strathclyde Pension Fund. Current combined contribution of employee and employer varies depending on earnings but can be between 24-32%
• generous holiday allowance of 33 days including public holidays. This increases on a sliding scale up to an additional ten days subject to length of service
• flexible working opportunities including hybrid working and a nine-day fortnight
• access to staff discounts through Vivup employee benefit platform
• time off during office closure over Christmas and New Year (included in holiday allowance)
• our commitment to employee engagement including regular corporate and team events as recently recognised by us retaining Gold Investors In People Award
• a wealth of training opportunities including from our own award-winning Academy

You can find out what makes Scotland Excel an employer of choice and what benefits we can offer you by visiting our site

Relevant documents

• Job Description – Procurement Co-ordinator
• Person Specification – Procurement Co-ordinator

How To Apply

We welcome applications from all backgrounds, whether it is public or private sector. Secondment opportunities may also be available subject to agreement from current employer and Scotland Excel. Applications are also welcome from candidates with disabilities and guarantee an interview to those candidates who meet the essential requirements for the position. If you have a disability, please make us aware so we can make any reasonable adjustments. All applicants will be asked to provide proof of their right to work in the UK, and any offer of employment will be conditional upon verifying documentary evidence before employment commences.

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