Procurement and Contracts Manager

Birmingham, Canary Wharf, Cardiff, Croydon, Sale or Wakefield

Job Summary

This is a readvertised role. Applicants who have applied for the role since December 2024 need not apply**

You will be a procurement subject matter expert maintaining an up to date knowledge of government and statutory procurement regulations You will be responsible for; advising managers to procure goods and services in accordance with government rules and requirements. You will advise and support internal stakeholders to manage and maximise supplier performance, ensuring internal controls are followed so that maximum operational performance and value for money are achieved. This vacancy is using Success Profiles, to find out more, please click here. At application stage, we'll assess your Experience and the following Behaviour at Senior Executive Officer (SEO) level: Communicating and Influencing If you are shortlisted for interview, we will provide further information regarding what will be assessed.

Job Description

Delegated Authority

The post holder has the authority to sign contracts up to £500,000 on behalf of the IOPC in accordance with the Home Office (HO) Delegation Framework, Procurement Projects Lead on the procurement of goods and services as required ensuring compliance with Government, Home Office and IOPC procurement regulations at all times. Support managers in key procurement activities across the organisation and drive understanding of good procurement management across the IOPC through the proactive provision of training, coaching, information and advice. Develop strong and productive relationships with the Home Office Commercial Unit and maintain up to date expert knowledge of developments and best practice in public sector procurement. Work closely across the Procurement team to ensure compliance and best value of all supplier contracts. Mentor, advise and develop the Procurement Support Officer and Procurement Assistant. Line management responsibility may be required. Attend the IOPC Procurement Board. Ensure that the IOPC Contract Register and Procurement Pipeline is kept up to date and all contractual documents (hard copies and electronic versions) are filed; Assist in the development of relevant policies and guidance.

Contract Management

Provide assurance that contracts are managed efficiently and effectively; Advise Business owners on the monitoring of supplier performance; Monitor contracts’ lengths to ensure that exit strategies are put in place and that retenders are commenced in a timely fashion; Prepare and execute IOPC contracts ensuring compliance with government frameworks contractual requirements are adhered to. Negotiate contractual terms and conditions with all potential suppliers prior to finalising and signing contracts; Work collaboratively across the IOPC to deliver set objectives and promote influence of the procurement team; Commission legal advice as required Implement realistic, cost effective, and challenging plans for the provision and development of procurement services to meet IOPC needs, ensuring maximum value for money is achieved. Support to Head of Procurement and managers across the IOPC on procurement activity and drive understanding of procurement rules and best practice through the provision of training, information and advice; Provide support and advice to staff across the IOPC on our contractual terms and conditions and also our contractual obligations on government framework contracts; Ensure that up to date advice and guidance about procurement is available on the IOPC Hub. Develop and maintain strong and productive relationships with the Home Office Commercial Directorate and other government bodies. Please refer to the Job Description for full role responsibilities.

Delegated Authority

The post holder has the authority to sign contracts up to £500,000 on behalf of the IOPC in accordance with the Home Office (HO) Delegation Framework, Procurement Projects Lead on the procurement of goods and services as required ensuring compliance with Government, Home Office and IOPC procurement regulations at all times. Support managers in key procurement activities across the organisation and drive understanding of good procurement management across the IOPC through the proactive provision of training, coaching, information and advice. Develop strong and productive relationships with the Home Office Commercial Unit and maintain up to date expert knowledge of developments and best practice in public sector procurement. Work closely across the Procurement team to ensure compliance and best value of all supplier contracts. Mentor, advise and develop the Procurement Support Officer and Procurement Assistant. Line management responsibility may be required. Attend the IOPC Procurement Board. Ensure that the IOPC Contract Register and Procurement Pipeline is kept up to date and all contractual documents (hard copies and electronic versions) are filed; Assist in the development of relevant policies and guidance.

Contract Management

Provide assurance that contracts are managed efficiently and effectively; Advise Business owners on the monitoring of supplier performance; Monitor contracts’ lengths to ensure that exit strategies are put in place and that retenders are commenced in a timely fashion; Prepare and execute IOPC contracts ensuring compliance with government frameworks contractual requirements are adhered to. Negotiate contractual terms and conditions with all potential suppliers prior to finalising and signing contracts; Work collaboratively across the IOPC to deliver set objectives and promote influence of the procurement team; Commission legal advice as required Implement realistic, cost effective, and challenging plans for the provision and development of procurement services to meet IOPC needs, ensuring maximum value for money is achieved. Support to Head of Procurement and managers across the IOPC on procurement activity and drive understanding of procurement rules and best practice through the provision of training, information and advice; Provide support and advice to staff across the IOPC on our contractual terms and conditions and also our contractual obligations on government framework contracts; Ensure that up to date advice and guidance about procurement is available on the IOPC Hub. Develop and maintain strong and productive relationships with the Home Office Commercial Directorate and other government bodies. Please refer to the Job Description for full role responsibilities.

Person specification

Relevant professional qualification (preferably MCIPS) At least three years experience of commercial procurement and contract management Knowledge of public procurement regime and the law relating to procurement Experience of developing effective working relationships, including working with a wide variety of third party suppliers and negotiating terms of business Experience of managing or being involved in major procurement exercises Evidence of managing procurement in a devolved multi-site environment The role requires clearance to BPSS National security vetting: clearance levels - GOV.UK (www.gov.uk)

Alongside your salary of £47,493, Independent Office for Police Conduct contributes £13,758 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

27.5 days paid annual leave (increasing with service to 32.5 days) Options to carry over, buy or sell annual leave Voluntary Health Cash Plan provided by BHSF Civil Service pension Civil Service maternity leave package PAM employee assistance programme Access to Civil Service Sports Council (CSSC) membership Cycle to work scheme Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup Car Leasing Scheme Staff Networks focussed on each of the protected characteristics - run for staff, by staff: Enable Network, Age Network, Welsh Network, Pride and LGBTQ+ Network, Sex and Family Network, Race, Religion and Belief Network Learning and development tailored to your role. An environment with flexible working options A culture encouraging inclusion and diversity

Selection process details

This vacancy is using Success Profiles, to find out more, please click here. At application stage, we'll assess your Experience and the following Behaviour at Senior Executive Officer (SEO) level: Communicating and Influencing If you are shortlisted for interview, we will provide further information regarding what will be assessed. Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in a new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact Name : recruitment@policeconduct.gov.uk

Email : recruitment@policeconduct.gov.uk

Recruitment team Email : recruitment@policeconduct.gov.uk

Further information https://www.policeconduct.gov.uk/working-for-us