PMO Support (Document Control)

Role Purpose

As a PMO Support (Document Control), the successful candidate will provide essential administrative and technical support, focusing on document control, data management, and information governance. This position plays a key role in maintaining structured project records and ensuring that all documentation is consistent, traceable, and audit-ready.

Project Management Office Administration

• Provide day-to-day administrative support, including coordinating meetings and taking minutes using Microsoft CoPilot.
• Track actions, decisions, and changes through existing digital tools.
• Maintain the programme RAID Log and data registers (Risks, Issues, Assumptions, Dependencies, Change).
• Ensure accurate and timely inputs for programme reporting.

Document Control and Information Management

• Maintain project document repositories with a focus on correct filing, version control, and status identification.
• Ensure consistent naming conventions and document metadata.
• Manage controlled issuance and archiving of documents.
• Support audits and assurance activities by ensuring records are complete and retrievable.

Data and Information Support

• Maintain key PMO data assets such as schedules, reports, and dashboards.
• Perform basic data quality checks to identify inconsistencies and escalate issues as needed.

Stakeholder and Supply Chain Support

• Serve as a point of contact for project teams and suppliers regarding document submission and information management processes.
• Assist in onboarding and offboarding activities related to systems access and information handling.

Essential Skills and Experience

• Proven experience in a PMO, project administration, document control, or technical support role.
• Strong understanding of document control processes and version management, particularly with protectively marked information.
• Proficiency in Microsoft Office, particularly AI/CoPilot and SharePoint.
• Excellent organisational skills and meticulous attention to detail.
• Experience on large infrastructure or transformation programmes.
• Experience in supporting reporting and dashboards, as well as knowledge of Common Data Environment platforms.