PMO Analyst

Detailed Description From Employer:

Job Title: PMO Analyst

Job Description

This role provides structured support to large-scale transformation programmes and complex organisational initiatives by maintaining robust governance, reporting, and coordination processes. You will work at the heart of programme delivery, ensuring accurate documentation, effective stakeholder communication, and disciplined tracking of actions, risks, and financials. The position suits someone who thrives in a fast-paced, multi-stakeholder environment and enjoys bringing order, clarity, and consistency to complex projects.

Responsibilities

• Support programme managers and delivery leads with day-to-day coordination across multiple workstreams, ensuring activities align with agreed plans and governance expectations.
• Prepare clear, accurate, and timely executive-level reports, dashboards, and status updates for senior leadership, steering committees, and portfolio forums.
• Develop, maintain, and refine governance materials, including steering committee packs, decision logs, risk and issue registers, and status summaries.
• Facilitate and support key governance and project meetings by preparing agendas, circulating pre-reading materials, and coordinating attendee logistics.
• Capture detailed and accurate meeting minutes, documenting decisions, action items, owners, and deadlines, and track follow-ups through to completion.
• Maintain and update programme documentation in line with enterprise documentation standards, including version control, records management, and audit requirements.
• Use project management tools and collaboration platforms to manage plans, track progress, and maintain centralised documentation repositories.
• Work with programme managers to track budgets, monitor expenditures, and support the preparation of financial reports, forecasts, and cost summaries.
• Support compliance with risk management frameworks by helping to identify, document, and track risks, issues, dependencies, and mitigating actions.
• Collaborate with internal and enterprise PMO teams to ensure that documentation, reporting, and governance processes meet organisational standards.
• Coordinate inputs from technology, business, risk, operations, and other enterprise stakeholders to produce consolidated and accurate programme reporting.
• Monitor upcoming reporting deadlines, governance cycles, and key milestones, proactively flagging potential conflicts or resourcing constraints.
• Review reports and documentation for accuracy, consistency, and completeness, identifying discrepancies and working with stakeholders to resolve them.
• Contribute to continuous improvement of PMO processes by suggesting enhancements to reporting, coordination, and documentation practices.
• Handle sensitive financial, strategic, and personnel information with discretion and ensure appropriate confidentiality at all times.
• Support stakeholder management by understanding escalation paths, helping to coordinate responses to queries, and balancing competing demands across teams.

Essential Skills

• Proven experience working within a Project Management Office (PMO), project coordination, or programme administration function, ideally supporting large-scale transformation or complex organisational programmes.
• Demonstrated ability to prepare executive-level reports, status updates, and governance materials for senior leadership and steering committees.
• Strong experience in meeting facilitation support, including preparing agendas, capturing detailed minutes, and documenting clear actions, decisions, and follow-ups.
• Advanced proficiency in Microsoft Excel, including use of pivot tables and data analysis features, to support reporting and financial tracking.
• Advanced proficiency in Microsoft PowerPoint and Word for producing high-quality governance packs, reports, and documentation.
• experience using project management tools such as Microsoft Project or similar solutions to support planning and tracking.
• experience with collaboration and document management platforms, for example tools such as Confluence, ServiceNow, or comparable systems.
• Comfort working with programme budgets, tracking expenditures, and interpreting financial reports, with an understanding of basic cost management principles.
• Awareness of regulatory and compliance considerations, including familiarity with risk management frameworks and governance processes in complex or regulated environments.
• experience working across technology, business, risk, and operations teams within a matrixed organisation.
• Familiarity with enterprise documentation standards, including version control and records management practices.
• Strong written and verbal communication skills, with the ability to convey complex programme information clearly to both technical and non-technical audiences.
• Well-developed interpersonal skills, enabling effective liaison with business stakeholders, technology teams, risk and compliance partners, and external vendors.
• Excellent organisation and planning abilities, with experience managing multiple concurrent workstreams and deadlines.
• High level of attention to detail, ensuring accuracy in reports, documentation, and tracking of action items.
• Adaptability and resilience, with the ability to adjust priorities in line with evolving programme requirements.
• Problem-solving mindset, with a pragmatic approach to identifying process improvements and resolving coordination challenges.
• Proactive, self-starting approach, taking initiative to identify and address gaps in reporting or coordination without waiting for instruction.
• Demonstrated discretion and professionalism when handling confidential and sensitive information.
• Ability to navigate organisational dynamics, understand escalation protocols, and manage competing priorities across enterprise teams.

Additional Skills & Qualifications

• experience in the financial services industry or other highly regulated sectors is desirable.
• Background in portfolio management, compliance, or similar disciplines would be advantageous.
• Exposure to enterprise-level PMO functions and portfolio operating groups is beneficial.
• experience coordinating with steering committees and enterprise governance forums is an advantage.

Why Work Here?

You will join a structured, enterprise-level environment where governance and quality are highly valued, giving you the opportunity to build your PMO expertise on complex, high-impact programmes. You will collaborate with a broad range of stakeholders across business, technology, risk, and operations, gaining extensive exposure to senior leadership and strategic decision-making. The organisation promotes continuous improvement, encouraging you to contribute ideas that enhance processes and reporting. You will develop your professional skills in a setting that values accuracy, accountability, and collaboration, offering strong foundations for long-term career growth in programme and portfolio management.

Work Environment

You will work within a formal PMO and governance environment that supports large-scale transformation and enterprise-wide initiatives. The role involves frequent interaction with programme managers, delivery leads, steering committee members, and internal PMO teams, as well as representatives from technology, business, risk, and operations. You will use a range of tools including Microsoft Excel, PowerPoint, Word, project management applications such as Microsoft Project, and collaboration platforms such as Confluence or ServiceNow, along with enterprise document management systems. The environment is fast-paced and deadline-driven, with regular governance cycles and reporting commitments, requiring strong organisation, attention to detail, and comfort working across multiple concurrent workstreams. Dress code and working arrangements align with a professional office setting, with an emphasis on clear communication, structured documentation, and adherence to governance standards.

Location

London, UK

Trading as TEKsystems. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. TEKsystems is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at our website.

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