PMO Administrator

PMO Administrator

Posted 1 day ago by eTeam

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Negotiable
Undetermined
Undetermined
London Area, United Kingdom
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Artificial Intelligence Atlassian Confluence JIRA Management Management Process Microsoft 365 Microsoft Office Nice (Unix Utility) Prioritisation Project Management Project Management Office (PMO) Resource Allocation Smartsheet Stakeholder Management Tableau (Business Intelligence Software)

Summary: The PMO Administrator will support technology and delivery teams within the Global Streaming Platform Technology Portfolio Operations, focusing on enhancing efficiency and success. Key responsibilities include stakeholder management, risk assessment, resource allocation, and governance arrangements. The role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Familiarity with project management tools and a proactive attitude are essential for success in this position.

Key Responsibilities:

  • Promote ethics, compliance, and professionalism in stakeholder interactions.
  • Manage stakeholders considering their influence and interests.
  • Identify and monitor risks, planning responses to threats and opportunities.
  • Develop and update resource allocation plans for change initiatives.
  • Establish protocols for change control and update configuration documentation.
  • Maintain governance structures defining roles and responsibilities.
  • Prepare and maintain schedules for change initiative activities.
  • Develop and control budgets for change initiatives.
  • Consolidate and document components of change initiatives.
  • Project manage continuous improvement initiatives focusing on quality and timely delivery.

Key Skills:

  • Experience as an administrator/coordinator.
  • Highly organized with a drive for structure in project environments.
  • Exposure to the end-to-end project lifecycle.
  • Strong attention to detail and quality in work.
  • Proactive attitude with a willingness to lead by example.
  • Excellent prioritization skills in a fast-paced environment.
  • Strong written and oral communication skills.
  • Proficient in Microsoft Office.
  • Ability to build productive working relationships.
  • Familiarity with tools such as JIRA, Confluence, Tableau, Smartsheet.
  • Familiarity with AI solutions (nice to have).

Salary (Rate): undetermined

City: London

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Job Title: PMO Admin

Duration: 12 Months

Location: Osterley

Job Description

You will:

  • As a PMO Administrator in Global Streaming Platform Technology Portfolio Operations you will support the technology and delivery teams to be more efficient and successful.
  • You’ll play a key role through the following competencies:
  • Ethics, compliance and professionalism: The ability to promote the wider public good in all actions, and to act in a morally, legally and socially appropriate manner in dealings with stakeholders and members of project teams and the organisation.
  • Stakeholder and communications management: The ability to manage stakeholders, taking account of their levels of influence and particular interests
  • Risk, opportunity and issue management: The ability to identify and monitor risks (threats and opportunities), to plan and implement responses to those risks, and respond to other issues that affect the change initiative.
  • Resource Management: The ability to develop, implement and update resource allocation plans for change initiatives, taking account of availabilities and scheduling
  • Change control: The ability to establish protocols to alter the scope of change initiatives, implementing the protocols when necessary, and updating configuration documentation including contracts to develop, maintain and apply quality management processes for change initiative activities and outputs
  • Governance arrangements: The ability to establish and maintain governance structures that define clear roles, responsibilities and accountabilities for governance and delivery of change initiatives, and that align with organisational practice
  • Schedule management: The ability to prepare and maintain schedules for activities and events for change initiatives, taking account of dependencies and resource requirements
  • Budgeting and cost control: The ability to develop and agree budgets for change initiatives, and to control forecast and actual costs against the budgets.
  • Consolidated planning: The ability to consolidate and document the fundamental components of a change initiative: scope; schedule; resource requirements; budgets; risks, opportunities, and issues; and quality requirements.
  • Continuous Improvement: The ability to project manage continuous improvement initiatives, focusing on quality & on time delivery.

You’ll:

  • Be an experienced administrator/ co-ordinator
  • Be highly organised and have the drive to bring order and structure to the projects’ environment you’ll be working in.
  • Ideally have some experience or exposure to the end to end project lifecycle
  • Demonstrate quality and attention to detail in everything you do
  • Have a ‘can do’ attitude, will lead by example, and be prepared to go the extra mile when needed.
  • Enjoy working in a fast-paced environment and have excellent prioritisation skills in order to balance key priorities
  • Pride yourself on your strong communication skills, both written and oral
  • Have excellent Microsoft Office skills
  • Be a ‘people person’ with the ability to build productive working relationships
  • Familiarity with tools such as JIRA, Confluence, Tableau, Smartsheet.
  • Familiarity with AI solutions (nice to have).
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