Personal Assistant to Chief Viewer Officer & Director of Brand & Marketing (12 months FTC)
Posted 1 day ago by ITV
£50,000 Per year
Fixed-Term
Hybrid
London Area, United Kingdom
Summary: The role of Personal Assistant to the Chief Viewer Officer and Director of Brand & Marketing is a full-time, 12-month fixed-term position based in White City, London. The successful candidate will manage extensive diary schedules, arrange meetings, and provide administrative support to ensure the smooth operation of the office. This position requires a highly organized individual with strong initiative and experience in managing senior stakeholders. The role also involves supporting finance and legal processes, travel arrangements, and event organization.
Key Responsibilities:
- Extensive diary management
- Arranging meetings and booking meeting rooms
- Point of contact for clients and guests visiting the office
- Proactive management of inboxes
- Arranging onboarding for new starters
- Submitting expenses
- Support with presentations on PowerPoint and/or Google Slides
- Finance & Legal support including setting up suppliers and processing invoices
- Supporting senior team with arranging meetings
- Booking nationwide and international travel and accommodation
- Preparing itineraries for business trips
- Working with a team of internal PAs
- Providing holiday cover to other PAs
- Supporting with events and organizing workshops
- Manage board papers
- Supporting Directors with wider industry responsibilities
Key Skills:
- PA experience at Director level
- Confident with Microsoft Office/Google Workspace apps
- Prior experience of senior stakeholder engagement
- Able to work autonomously
- Sound administrative skills
- Proven ability to prioritize conflicting needs
- Confident communicator with attention to detail
- Interest in media is beneficial
- Comfortable managing confidential information
- Flexible and creative problem-solving approach
- Proactive self-starter with initiative
- Enthusiastic, energetic & efficient
Salary (Rate): £50,000 yearly
City: London
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: fixed-term
Seniority Level: Mid-Level
Industry: Other
Contract Type: 12 Months Fixed Term Full Time
Salary: £40,000 to £50,000
Workplace: White City, London - at least 2 days a week in the office
Closing Date: 15th January 2026
The role
This is a busy role that requires excellent organisational and prioritisation skills. Both the Chief Viewer Office and Director of Brand & Marketing need a highly organised and efficient Senior PA to take control of managing the administration for their business area. They must play a key role in managing the smooth running of their schedule and day-to-day office. The role will require a confident, career PA who shows strong initiative in your role.
Main responsibilities
- Extensive diary management
- Arranging meetings
- Booking meeting rooms and arranging catering for meetings
- Point of contact for clients and guests visiting the office for meetings
- Proactive management of inboxes, removing junk mail, flagging priority emails
- Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
- Submitting expenses
- Support with presentations on PowerPoint and/or Google Slides when required
- Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
- Supporting senior team with arranging meetings
- Booking nationwide and international travel and accommodation
- Preparing itineraries for business trips
- Working with team of internal PAs to ensure Viewer Leadership Team are aligned
- Providing holiday cover to other PAs
- Supporting with events, organising workshops and away days
- Manage board papers
- Supporting Directors with their wider industry responsibilities
Skills you’ll need (minimum criteria)
- PA experience at Director level, having managed multiple busy diaries
- Must be confident with Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
- Must have prior experience of senior stakeholder engagement at all levels
- Must be able to work autonomously
- Sound administrative skills including meeting organisation and diary management
- You will ideally have a proven ability to prioritise accordingly to occasionally conflicting needs
- Confident communicator with a good eye for detail
Other things we’re looking for (key criteria)
- It would be beneficial if you have an interest in media
- Comfortable with managing highly confidential information
- Demonstrates ability to operate well within a team
- Flexible and creative approach to problem solving – anticipating potential future issues
- Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
- Enthusiastic, energetic & efficient