Payroll Manager (Recruitment)
Posted 1 day ago by William Blake Consulting Limited
£45,000 Per year
Undetermined
Undetermined
London
Summary: The Payroll Manager role involves providing maternity cover within a small Finance team, focusing on the processing of weekly talent payrolls and invoice generation in the UK and the Netherlands, as well as monthly payroll for internal staff. The position requires excellent communication skills, a strong background in payroll administration, and the ability to manage client and talent queries effectively. The ideal candidate will be tech-savvy and familiar with payroll systems and compliance regulations. This role is pivotal in ensuring smooth payroll operations and supporting the Finance team in various administrative tasks.
Key Responsibilities:
- Processing timesheets, client billing, and payroll on a weekly basis.
- Managing the weekly UK talent payroll from start to finish, including approving timecards and processing payroll through software.
- Handling new starters and leavers, and manually calculating gross to net payments.
- Processing statutory payments and understanding payroll reporting and reconciliations.
- Submitting weekly and monthly RTI submissions and managing PAYE payments to HMRC.
- Completing intermediary reports for clients and HMRC.
- Managing auto enrolment pension processing and talent holiday records.
- Coordinating with credit control to resolve billing issues and answering payroll questions.
- Paying UK and NL talent expenses and setting up online payments.
- Providing weekly reports to country managers and assisting with ad hoc administrative projects.
Key Skills:
- Excellent communication skills in English; Dutch is a bonus.
- Experience in payroll administration and compliance within Finance teams.
- Tech-savvy with the ability to learn new software quickly.
- Familiarity with timecards, self-billing systems, and purchase orders.
- Confidence in managing large payrolls and knowledge of PAYE and Limited Company talent.
- Understanding of IR35, AWR, and WTR legislations.
- Qualified to at least a Foundation Degree in Payroll Management (CIPP level preferred).
- Strong organizational skills and attention to detail.
- Ability to work autonomously and as part of a team.
- Interest in the staffing and creative industries.
Salary (Rate): £45,000 per annum
City: London
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Detailed Description From Employer:
International Recruitment Business are looking for an experienced Payroll Manager to cover a 1-year maternity. Role: We are looking for someone to provide maternity cover for our Payroll & Billing manager. You will work within a 3-person Finance team, and, as our billing and payrolls are linked, be responsible for the weekly talent payrolls & invoice generation in the UK & The Netherlands, alongside the monthly processing of the UK internal staff payroll. You will also respond to client and talent queries, liaising with and supporting our talent Agents & Account Directors where necessary. Payroll & Billing Assistant We’re looking for someone who loves steering well organised administration & preferably you already have a track record in Finance teams with payroll administration & compliance. We’re looking for someone who is: An excellent communicator in English (written & spoken), Dutch is a bonus but not a must Genuinely interested in providing great service to our talent, clients and internal teams Tech savvy & skilled at learning new I.T software & systems quickly (we use Apple hardware, Office, Google Suite, Tempaid, Dynamics, DocuSign, an internal CRM and a variety of Vendor Management Systems the most) Familiar with timecards, self-billing systems and purchase orders Confident dealing with large payrolls Familiar with working with PAYE and Limited Company talent in a payroll role Knowledge of IR35, AWR and WTR legislations Qualified to at least a Foundation Degree in Payroll Management (CIPP) level preferred Systems orientated and a strong organiser who follows up & delivers on their commitments and brings others along to ensure compliance and a smooth running ship Inspired by natural curiosity & interested in finding solutions to problems by nature Accurate, honest and with an eye for detail An autonomous self-starter but also enjoy working as part of a supportive team Experienced or have a genuine interest in the staffing and creative industries Responsibilities You’ll be the first point of contact responsible for: Weekly basis, processing timesheets, client billing, payroll Processing the weekly UK talent payroll from start to finish including:- Approving timecards within the database Processing the payroll through the payroll software Tempaid New starters/leavers Able to manually calculate gross to net payments (including but not limited to tax, NI, student loans) Processing statutory payments/calculations - SMP, SPP, SSP etc.. Understand payroll reporting and reconciliations Submitting weekly and monthly RTI submissions and paying over the PAYE payment to HMRC Complete and submit intermediary reports (for both clients and HMRC) Auto enrolment pension processing Talent holiday record keeping and processing Processing the weekly NL talent payroll (no dutch payroll experience required - we use a dutch payroll company for PAYE equivalent, so more relationship management). Completing ad hoc month-end tasks Working with our credit control team to resolve billing issues Answering talent payroll questions in a timely and accurate manner Paying UK & NL talent expenses and recording appropriately Setting up online payments via the bank Providing weekly reports to the UK and NL country managers Answering client and talent queries & assisting Finance & HR teams with resolving billing or payroll issues Ad hoc coordination of periodic administration projects, including audit support To process tax year-end Mocking client invoices where necessary Processing the monthly UK staff payroll from start to finish Chase for POs and upload invoices into client portals