Payroll Assistant

Responsibilities

• Processing UK SAP payroll ensuring that employees receive accurate remuneration on the published pay dates, thereby ensuring that the Company meets its contractual obligations.
• Coordinate with Payroll Specialist to ensure all SAP Payroll inputs are loaded prior to payroll processing.
• To ensure that Payroll activity is properly posted into SAP GL and post payroll activities are completed in a timely manner.
• Escalate all SAP based queries/issues to SAP partner and raise Management Requests and complete required testing.
• Review and approve completeness and accuracy of the payroll calculation outputs by payroll vendor.
• Finalise and produce BACS on all UK Monthly payrolls
• Ensure that the Company meets all statutory, payroll related obligations for the legal entities supported.
• Approve monthly, quarterly, annual and other periodicity reports to the management of the Company, local authorities and other recipients.
• To resolve all assigned payroll related queries from employees and legal entity stakeholders in a professional and timely manner or escalate where appropriate.
• To perform manual calculations for part-month and back-dated payments where necessary.
• To correctly calculate and pay statutory payments for SMP, SSP, SPP, SAP in line with HMRC regulations and Company policy.
• To calculate and check manual payments where appropriate ensuring that the payment is correctly accounted for.
• To analyse the variance report providing a reason for all variances above the set material limit.
• Ensure Payroll procedures are kept up to date.
• Support and where applicable take the lead testing of SAP Payroll upgrades and ongoing SAP testing requirements.
• Take lead on various internal and external audit requests.
• Share best practices/processes/systems across countries and practice continuous improvements
• To actively participate in all team events such as meetings and training exercises leading by example.
• Ensure Payroll procedures are kept up to date and identify efficiencies and identify continuous improvements.
• To assist and support with wider payroll audits and general projects as required.

Skill requirements

• SAP Payroll and SAP finance experience - preferred but not essential.
• Payroll journal understanding and understanding how it feeds into financials – essential.
• Knowledge of Payroll legislation – essential.
• Previous experiences of internal/external audits – preferred but not essential.
• Working in an in-house Payroll environment – essential.
• General understanding of Workday – optional.
• Communicates effectively.
• Champions change/continuous improvements.
• Exhibits professional excellence.
• Demonstrates resilience.
• High attention to detail with good analytical and numeracy skills.
• Organised with a high level of accuracy.
• Diplomatic, discreet & confidential.
• Excellent time management Skills.