Payroll and Pensions Specialist
Summary: The Payroll and Pensions Specialist role involves managing payroll and pension arrangements for a higher education client in Uxbridge. The position requires adherence to financial regulations and effective communication with staff regarding payroll and pension issues. The role includes responsibilities such as payroll processing, audits, and pension administration. The successful candidate will work closely with the HR Employment Services Team and assist in various payroll-related tasks.
Key Responsibilities:
- Reconciliation of payroll control accounts related to payroll allowances, pension schemes, and deductions.
- Assisting the Senior Payroll and Pensions Manager with payroll and pensions issues.
- Covering work for the Senior Payroll and Pensions Manager/Payroll and Pensions Manager.
- First point of contact for complex Payroll and Pensions queries.
- Ensuring accurate and timely payroll processing in accordance with employment terms and legislation.
- Completing monthly payroll processes and establishing an audit trail.
- Creating and submitting monthly bac's files to the Finance Department.
- Assisting with implementation of revised pay rates and deductions.
- Supporting annual audits of Payroll processes and compliance with tax year changes.
- Managing recovery of salary overpayments and communications with employees.
- Delivering effective Pension's administration for all pension schemes offered by the University.
- Providing information and assistance regarding pension options to employees.
- Collecting and reconciling monthly and annual returns for pensions.
- Supporting ERP system implementation and project-related tasks.
- Acting as support for Payroll & Pensions Advisors in the absence of the Manager.
Key Skills:
- Experience in payroll and pensions administration.
- Knowledge of financial regulations and payroll procedures.
- Strong analytical and reconciliation skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines.
- Proficiency in payroll software and ERP systems.
- Attention to detail and accuracy in processing payroll.
- Understanding of pension schemes and regulations.
Salary (Rate): £32.00 Hourly
City: Uxbridge
Country: UK
Working Arrangements: hybrid
IR35 Status: inside IR35
Seniority Level: Mid-Level
Industry: HR
We have an exciting opportunity to work within our higher education client based in Uxbridge.
Job title: Payroll and Pensions Specialist
Pay rate: £24.73 - £32ph
Duration: 12 months
Location: Uxbridge
Hours/days: Monday to Friday 9am to 5pm. First few weeks training will be fully onsite and after this 2 days from home and 3 days in the office.
Main accountabilities:
As a member of HR's Employment Services Team, the Payroll and Pensions Specialist is responsible for supporting the full range of payroll and pension arrangements, activities and policies; ensuring that the University's financial regulations, payroll procedures and statutory regulations are adhered to. This includes:
- the reconciliation of payroll control accounts in relation to all payroll allowances, pension schemes and payroll deductions; and
- assisting the Senior Payroll and Pensions Manager and the Payroll and Pensions manager in a range of payroll and pensions issues.
- Covering work for the Senior Payroll and Pensions Manager/Payroll and Pensions Manager
Key duties and responsibilities:
- Be the first point of contact for queries relating to complex Payroll and Pensions issues. Supporting the Payroll Team with standard queries.
- Ensure all University staff are paid in accordance with the terms and conditions of their employment, University Financial Regulations and relevant legislation and that payroll processing is accurate, timely, efficient and effectively controlled.
- Ensure all monthly payroll processes and reviews are completed in a timely fashion and an audit trail is established and recorded through to the monthly payroll sign off.
- Ensure monthly bac's files are created and submitted to the Finance Department in a timely fashion ensuring staff are paid in accordance with each month's scheduled pay date.
- Assist with the implementation of revised rates of pay, variable allowances, and any Payment & Deductions to staff in accordance with nationally negotiated and agreed rates.
- Assist with annual internal and external audits of Payroll processes and procedure and assist with statutory year end and monthly payroll activities, ensuring compliance with new tax year changes and updates.
- Be responsible for the recovery of salary overpayments, communications to employees and ongoing monthly monitoring; escalating any areas of concern to the Senior Payroll and Pensions Manager.
- Be responsible for the delivery of an effective and timely Pension's administration and activities for all pensions schemes offered by the University (USS, LGPS, TPS, Nest and PS). This includes:
- provision of appropriate information and assistance to employees regarding their pension options across all pension schemes including ill health retirement, flexible retirement and additional pension contributions.
- data collection and reconciliation of monthly (eg, USS & Teachers Pensions) and Annual (eg, LGPS and Teachers Pensions End of Year Certificate) returns and any audited requirements.
- Support the ERP system implementation and complete any project related tasks assigned by the Payroll Workstream lead.
- Act as a support and escalation point for the Payroll & Pensions Advisors when needed and in the absence of the Payroll & Pensions Manager.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
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