PA to the CEO
Posted 1 day ago by Point 13 Jobs
£35,560 Per year
Outside
Hybrid
London Area, United Kingdom
Summary: The Academy of Medical Sciences is seeking a PA to the CEO to deliver high-quality, confidential executive support. The role involves complex diary management, correspondence handling, and coordination of meetings and travel arrangements. The successful candidate will also maintain records and support corporate events, requiring strong organizational and communication skills. This position is a full-time, 12-month fixed-term maternity cover based in London with hybrid working arrangements.
Key Responsibilities:
- Provide proactive and complex diary management for the CEO, ensuring effective prioritisation and forward planning.
- Manage the CEO’s inbox, including monitoring correspondence, prioritising and responding where appropriate, and ensuring timely follow-up.
- Screen, triage, and manage incoming enquiries on behalf of the CEO, exercising sound judgement and discretion.
- Act as a gatekeeper to the CEO, balancing access, prioritising meetings, and advising on scheduling trade-offs.
- Arrange all travel and accommodation for the CEO, including itineraries and briefing packs.
- Coordinate virtual, hybrid, and in-person meetings, including booking rooms, managing technology (Microsoft Teams), and arranging catering.
- Support the planning and delivery of corporate events attended or hosted by the CEO.
- Provide diary and administrative support for ad hoc cross-Academy projects requiring CEO involvement.
- Maintain and update records within the Academy’s Customer Relationship Management (CRM) database (Salesforce), finance software (Iplicit) and other digital systems, as required.
- Support updates to internal systems and website content related to CEO or corporate activity, where appropriate.
Key Skills:
- Proven experience providing high-level PA or Executive Assistant support to a senior leader.
- Excellent written and verbal communication skills.
- Exceptional organisational skills and attention to detail.
- Confidence working with senior stakeholders and external organisations.
- Ability to manage multiple priorities with discretion and sound judgement.
- Strong IT skills, including Microsoft Office and CRM databases.
- Experience managing senior-level diaries, inboxes, travel, expenses, and briefing coordination.
- Experience in gatekeeping, action tracking, and protocol management.
- Highly organised, proactive, and calm under pressure.
- Discreet, trustworthy, and professional.
Salary (Rate): £35,560 yearly
City: London
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: outside IR35
Seniority Level: Mid-Level
Industry: Other
The Academy of Medical Sciences – an independent, expert voice of biomedical and health research in the UK – is looking for a PA to the CEO to provide high-quality, confidential, and proactive executive support.
Key Responsibilities
- Provide proactive and complex diary management for the CEO, ensuring effective prioritisation and forward planning.
- Manage the CEO’s inbox, including monitoring correspondence, prioritising and responding where appropriate, and ensuring timely follow-up.
- Screen, triage, and manage incoming enquiries on behalf of the CEO, exercising sound judgement and discretion.
- Act as a gatekeeper to the CEO, balancing access, prioritising meetings, and advising on scheduling trade-offs.
- Arrange all travel and accommodation for the CEO, including itineraries and briefing packs.
- Coordinate virtual, hybrid, and in-person meetings, including booking rooms, managing technology (Microsoft Teams), and arranging catering.
- Support the planning and delivery of corporate events attended or hosted by the CEO.
- Provide diary and administrative support for ad hoc cross-Academy projects requiring CEO involvement.
- Maintain and update records within the Academy’s Customer Relationship Management (CRM) database (Salesforce), finance software (Iplicit) and other digital systems, as required.
- Support updates to internal systems and website content related to CEO or corporate activity, where appropriate.
Skills and Experience
- Proven experience providing high-level PA or Executive Assistant support to a senior leader.
- Excellent written and verbal communication skills.
- Exceptional organisational skills and attention to detail.
- Confidence working with senior stakeholders and external organisations.
- Ability to manage multiple priorities with discretion and sound judgement.
- Strong IT skills, including Microsoft Office and CRM databases.
- Experience managing senior-level diaries, inboxes, travel, expenses, and briefing coordination.
- Experience in gatekeeping, action tracking, and protocol management.
- Highly organised, proactive, and calm under pressure.
- Discreet, trustworthy, and professional.
Benefits
- Generous pension scheme with flexible contributions – we contribute between 8% - 13% of your gross salary (with employee contributions of 3% - 8%)
- Life assurance at three times your salary
- Hybrid and agile working. 50% office attendance
- 26 days annual leave, plus Christmas closure days and bank holidays
- Buying and selling leave
- Family-friendly policies including enhanced maternity and paternity leave (subject to a qualifying period)
- Complimentary subscriptions to Headspace and Classpass to support your physical and mental wellbeing
- Support through tailored learning and development
- A range of enhanced benefits become available once you’ve completed your probation period
Salary: £35,560 + Benefits
Contract and Hours: Full Time, 12 months’ fixed-term maternity cover.
Location: London / Hybrid (50% office attendance).
Closing date: 5.00pm on 22 June 2026.