PA / Executive Assistant

Are you an experienced PA/EA who is immediately available and looking for a long-term contract? A fantastic opportunity has arisen for a professional and proactive PA to join a well established and progressive construction company based in Sussex. You will provide vital support in this role which offers a hybrid of administrative duties and diary management, with a focus on organisation and efficiency.

Key responsibilities:

• Manage daily and weekly diaries for key personnel, including scheduling and coordinating meetings and appointments.
• Monitor and respond to email correspondence, highlighting urgent items and managing online inboxes.
• Prepare and distribute minutes, memos, and other documentation promptly and accurately.
• Maintain and update filing systems, including CVR and CRM folders and contractual documentation.
• Assist with collation of timesheets, estimating data, and processing of invoices and payments.
• Organise meetings, book venues, and distribute agendas and relevant materials.
• Handle travel expenses, mileage claims, and other administrative paperwork with precision.
• Support ad hoc projects such as purchasing, event planning, and document management as required.

About you:

• Previous experience as an Executive or Personal Assistant, ideally within a construction, engineering, or related sector.
• Excellent organisational skills with a keen eye for detail and accuracy.
• Strong communication abilities, both written and verbal, with a professional approach.
• Able to prioritise effectively and handle multiple tasks in a fast-paced environment.
• Competent in Microsoft Office Suite, with ability to produce clear documentation and spreadsheets.
• Reliable, discreet, and trustworthy, maintaining confidentiality at all times.

What’s on offer:

• Salary in the region of £35,000 - £40,000.
• Full-time office based, with flexible working arrangements considered.
• A four day week is a possibility.
• Friendly and supportive work environment.
• Opportunities for professional development and growth within the organisation.
• A role that offers variety and the chance to make a real impact through efficient administrative support.