PA/Directorate Coordinator

We are looking for an organised, proactive and confident individual to join our team as a PA & Directorate Coordinator within the Womens and Sexual Health Division. We are looking for someone with strong communication skills, excellent IT literacy and a strong background in administrative or secretarial support. The successful candidate should enjoy working in a fast-paced environment, be able to prioritise competing demands, and build positive working relationships with colleagues at all levels. In return, we offer a supportive working environment, on-the-job development, and the chance to contribute to the delivery of high-quality services.

To provide a full secretarial support service to consultants and members of their teams in respect to their general medical duties, diary management and specialist work. To act independently ensuring that daily tasks and ongoing workloads are prioritised and completed in agreed timeframes. The post holder will co-ordinate a key series of Directorate/Divisional Management Governance and operational meetings by providing minutes, papers and the booking of rooms and hospitality as required. The post holder should take responsibility for a full range of duties and all administrative and organisational tasks on an on-going basis.

Our People Are Our Greatest Asset. When We Feel Supported And Happy At Work, This Positivity Reaches Those Very People We Are Here For, The Patients. Engaged Employees Perform At Their Best And Our Equality, Diversity & Inclusion (EDI) Initiatives Contribute To Cultivate a Culture Of Engagement. We Have Four Staff Networks, a Corporate EDI Team And a Suite Of Programmes And Events Which Aim To Insert The 5 Aspirations Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream.

The post holder will ensure the smooth running of the Divisions Administrative Office and provide a Personal Assistant function to the Directorate Management Team. The post holder will co-ordinate a key series of Directorate/Divisional Management Governance and operational meetings by providing minutes, papers and the booking of rooms and hospitality as required. The post holder should take responsibility for a full range of duties and all administrative and organisational tasks on an on-going basis. The post holder is expected to maintain complete confidentiality at all times and to represent the Division in an efficient and courteous manner and contribute to the Divisional, Trust and national target achievement.