Operations Assistant

An exciting opportunity for an individual to provide maternity leave cover for approximately 12 months. They will report to and work closely with the Global Head of People and Operations (based in Abu Dhabi) They will also work closely with the UK MD to support the UK business.

This opportunity is for a proactive, consistent and articulate individual who focuses on co-ordinating and completing tasks to a very high standard within an ever-changing and busy environment. Great communication, collaboration and energy is key.

What you’ll do:

• Prepare, co-ordinate and maintain employee documentation ensuring approvals and records are stored place on people platform
• Act as a first point of contact for employee queries, providing clear guidance and escalating complex or sensitive matters
• Co-ordinate recruitment activity across region, including job descriptions, advertising, liaising with recruiters, sourcing candidates, interview co-ordination, candidate communication and offer and contract administration
• Manage pre-employment background verification checks, references and onboarding documentation
• Co-ordinate onboarding so new joiners have the information, access, introductions and support needed to become effective quickly
• Maintain onboarding resources, checklists and induction content, gathering feedback and improving the experience over time
• Handle personal and sensitive information with discretion and in line with applicable regional data-protection requirements

What you’ll need:

• Practical experience in an HR/people environment or combined HR and operations role, ideally within a multi-office or international organization
• Comfortable working both individually and as part of a team
• A fast learner and a problem solver who always demonstrates initiative and asks what next?
• Extremely organised and able to prioritise ever changing to-do list of multiple tasks and high volume of workload
• Excellent written and verbal communication skills
• Experience co-ordinating recruitment, onboarding, performance cycles and employee documentation
• Experience using an HRIS and proficient in working with Microsoft 365, spreadsheets and reporting tools, Smartsheet experience an advantage
• Experience co-ordinating suppliers, office operations, projects or company-wide initiatives is desirable
• Strong administrative experience
• Excellent attention to detail, particularly spelling and grammar