Operations Administrator

Operations Administrator

Posted 3 days ago by PE Global

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Negotiable
Undetermined
Hybrid
Bracknell, England, United Kingdom
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Bank Reconciliations Budgeting Device Tracking Software Finance Management Microsoft Excel Microsoft PowerPoint Microsoft SharePoint Microsoft Word Project Management Reconciliation SAP Applications

Summary: The Operations Administrator role at PE Global involves supporting operational processes through purchase requisitions, invoice monitoring, and budget tracking. The position requires advanced PowerPoint skills for creating presentation materials and managing SharePoint sites. This is a hybrid role based in Bracknell, with an initial contract duration of 12 months. Candidates must have the right to live and work in the UK for at least the next 12 months.

Key Responsibilities:

  • Assist with the creation and tracking of purchase requisitions and purchase orders using SAP.
  • Monitor invoice processing and ensure timely payment and reconciliation.
  • Support budget tracking and reporting activities.
  • Coordinate with cross-functional teams to ensure smooth execution of operational processes.
  • Create and edit PowerPoint slide decks for internal and external meetings.
  • Ensure consistency, accuracy, and visual appeal of presentation materials.
  • Collaborate with team members to gather content and translate it into impactful visuals.
  • Manage and maintain team SharePoint sites, ensuring content is up-to-date and well-organized.
  • Control user access and permissions to ensure appropriate levels of visibility and security.
  • Support team members in navigating and utilizing SharePoint for collaboration and document sharing.
  • Plan and coordinate periodic team meetings, including logistics.
  • Lead the organization of the annual face-to-face internal meeting for approximately 50 attendees.
  • Manage venue bookings, catering, and on-site support.
  • Ensure effective communication and follow-up before and after meetings.

Key Skills:

  • Bachelors Degree or equivalent combination of education and experience.
  • Strong computer skills; skilled at using Word, Excel and SharePoint.
  • Advanced PowerPoint skills with a strong eye for design and detail.
  • Ideally Proficiency in SAP for finance processes.
  • Ability to work independently and as part of a team.
  • Ideally work experience in the pharmaceutical industry.
  • Ideally knowledge of project management skills, tools and processes.

Salary (Rate): undetermined

City: Bracknell

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

PE Global is recruiting an Operations Administrator for our client based in Bracknell. The role is an initial 12 month contract and the role is hybrid with 2 days a week from the office.

Responsibilities:

  • Assist with the creation and tracking of purchase requisitions and purchase orders using SAP.
  • Monitor invoice processing and ensure timely payment and reconciliation.
  • Support budget tracking and reporting activities.
  • Coordinate with cross-functional teams to ensure smooth execution of operational processes.
  • Create and edit PowerPoint slide decks for internal and external meetings.
  • A high degree of proficiency in PowerPoint is expected.
  • Ensure consistency, accuracy, and visual appeal of presentation materials.
  • Collaborate with team members to gather content and translate it into impactful visuals.
  • Manage and maintain team SharePoint sites, ensuring content is up-to-date and well-organized.
  • Control user access and permissions to ensure appropriate levels of visibility and security.
  • Support team members in navigating and utilizing SharePoint for collaboration and document sharing.
  • Plan and coordinate periodic team meetings, including logistics.
  • Lead the organization of the annual face-to-face internal meeting for approximately 50 attendees.
  • Manage venue bookings, catering, and on-site support.
  • Ensure effective communication and follow-up before and after meetings.

Requirements:

  • Bachelors Degree or equivalent combination of education and experience
  • Strong computer skills; skilled at using Word, Excel and SharePoint.
  • Advanced PowerPoint skills with a strong eye for design and detail.
  • Ideally Proficiency in SAP for finance processes.
  • Ability to work independently and as part of a team.
  • Ideally work experience in the pharmaceutical industry
  • Ideally knowledge of project management skills, tools and processes

Please note PE Global cannot assist with visa sponsorship. Candidates will need the full right to live and work within the UK for at least the next 12 months.

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