Office Manager/Personal Assistant
We are partnering with a boutique real estate investment management company, with international offices and a London headquarters, to recruit an outstanding Office Manager. This is a key hire for our client, and they would like the successful candidate to start on a temporary basis before converting to permanent.
We are looking for someone who can truly take ownership of the office and become a trusted member of a high-performing team. Your role will cover front of house duties, day-to-day office management, reception and PA support to the team. It will suit someone highly organised who enjoys being hands-on, spotting what needs doing, and putting structure and processes in place.
Key responsibilities
Front of house
Office management
Team support
Front of house
- Managing reception, guest experience, calls and visitors
- Managing the main meeting room and all bookings
- Setting up meetings and ensuring the office is consistently tidy, organised and well presented
- Ordering office supplies, weekly team lunches and refreshments
Office management
- Managing printers, post, couriers and invoices
- Printing, preparing and collating documents to a high standard
- Assisting with admin, expenses and scanning
- Providing first-line IT support and liaising with external providers
- Identifying gaps, improving processes and bringing structure to the office
Team support
- Scheduling for executives and handling time-sensitive tasks with speed, accuracy and discretion
- Ad hoc support as required
About you
You will have experience in a similar office-based role covering front of house, office management and team support, and you’ll be confident in a corporate environment. You will be:
- 2+ years experience in a similar role
- Bright, energetic and engaging
- Highly organised and naturally proactive
- Calm, capable and solutions-focused under pressure
- Discreet, hardworking and professional
- A people person with a genuine desire to support and look after others