Office Manager (Maternity Cover)
Posted 5 days ago by STRABAG UK
Negotiable
Undetermined
Undetermined
Solihull, England, United Kingdom
Summary: STRABAG UK is looking for an experienced Office Manager to cover maternity leave for 12 months, focusing on the efficient operation of the office and support for senior management. The role involves managing office supplies, ensuring compliance with GDPR, and maintaining a professional working environment. The Office Manager will also handle correspondence, organize meetings, and oversee document control systems. This position offers an opportunity to contribute to significant UK infrastructure projects while promoting a collaborative work culture.
Key Responsibilities:
- Act as the first point of contact for office queries and visitors.
- Ensure compliance with GDPR regulations across the office.
- Manage the provision and supply of office materials, including stationery and furniture.
- Respond to customer feedback and complaints via the website/mailbox.
- Administer document control systems for office usage.
- Maintain office setups according to company standards.
- Ensure adequate PPE supplies are available in the office.
- Process monthly credit card and expense reports.
- Conduct office inductions for new starters.
- Perform monthly equipment checks and report findings.
- Maintain cleanliness and upkeep of the office environment.
- Display all statutory notices appropriately.
- Provide schedules for materials, equipment, and stationery orders.
- Keep a record of all office visitors.
- Recommend training to upskill team members.
- Manage the Managing Director's inbox and diary.
- Coordinate daily correspondence for Business Unit Managers.
- Arrange travel and accommodation as necessary.
- Organize paperwork for board and management meetings.
- Provide routine and ad hoc management information and reports.
- Manage internal/external communications for Business Unit Managers.
- Arrange internal and external meetings as required.
- Create and maintain filing systems.
- Uphold confidentiality and respect sensitivities.
- Participate in ad-hoc tasks as needed.
Key Skills:
- Fully trained in GDPR regulations.
- Proven experience in an Office Management role.
- Good mathematical and IT skills.
- Knowledge of MS Office packages (Outlook, Excel, Word, Visio, MS Project).
- Experience in a construction company (desired).
- Ability to work to deadlines.
- Fire safety training/awareness (desired).
- First Aid certification (desired).
Salary (Rate): undetermined
City: Solihull
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
STRABAG UK is seeking an experienced and highly organised Office Manager to provide maternity cover for a 12-month period. This role is central to ensuring the smooth day-to-day running of the office, supporting senior management, and maintaining an efficient, professional working environment. Your contribution to our company
First point of contact for all office queries and visitors. Ensure office wide compliance with GDPR regulations. Responsible for the smooth running of the office environment. Responsible for the provision and supply of stationery, printers and furniture within the office. Respond to Customers feedback and complaints via the website / mailbox. Administer and oversee any document control system for any office usage responsibility (i.e. utility bills / sub-contractor documentation etc). Ensuring office set ups are established and maintained in accordance with company’s standards. Ensure there are sufficient quantities of the appropriate PPE in the office to meet the requirements. Process monthly credit card and expense reports. Carry out office inductions for new starters. Carry out equipment checks on monthly basis and report findings (inc. annual PAT tests) Maintain high standards of cleanliness, and the upkeep of office environment Ensure ALL statutory notices are displayed and visible where appropriate. Provide weekly and cumulative schedules of materials, equipment and stationery order for the office. Keep a record of all visitors to the office for review. Recommend and provide the necessary training to up skill all members of the team. Carry out equipment checks on monthly basis and report findings (inc. annual PAT tests). Look for innovative solutions across the office and to share across the Group to increase productivity / reduce costs and ensure “best possible” solutions are achieved. Responsible for the contract cleaning within the office Organise and manage the Managing Directors inbox and diary. Co-ordinate the Business Unit Managers daily correspondence and communication. Make all travel and accommodation arrangements, when necessary, including all elements of international travel Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points. Provide routine and ad hoc management information and reports. Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group. Arrange external and internal meetings, as required. Create and maintain paper and computer-based filing systems. Always uphold confidentiality and respect sensitivities. Participate in ad-hoc tasks as and when required.
What matters to us
Required: Fully trained with GDPR regulations Proven experience within an Office Management environment. Good mathematical and IT skills. MS package knowledge (e.g. Outlook, Excel, Word, Visio, MS Project).
Desired: Experience with a Construction Company. Ability to work to deadlines. Fire safety training/awareness First Aider
What you stand to gain Opportunity to work and have a lasting impact on landmark UK infrastructure projects. Collaborative and innovative working environment. Professional development and career progression. Competitive salary and benefits package including private health cover, 9% pension and 25 days holiday We stand for respect, partnership, and sustainability, creating a work environment that promotes safety, health, and development. Our committed and healthy employees are our most valuable asset – the foundation for sustainable growth and innovation. With our "People. Planet. Progress." strategy and the motto WORK ON PROGRESS, we drive change forward – with the goal of climate neutrality by 2040.