Key Responsibilities
- Oversee the day-to-day management of office operations and workplace services.
- Manage facilities, suppliers, procurement activities, budgets, and office resources.
- Ensure workplace health, safety, and compliance requirements are maintained.
- Lead, mentor, and support a business support team, driving performance and capability development.
- Provide high-level Executive Assistant support to senior executives, including complex diary management.
- Coordinate domestic and international travel arrangements, meetings, and events.
- Prepare professional documentation, presentations, reports, and correspondence.
- Drive continuous improvement initiatives and implement best-practice administrative processes.
- Build strong relationships with internal and external stakeholders.
- Support employee engagement activities, on boarding processes, and office-wide events.
- Act as a trusted point of contact for senior leadership and provide confidential support as required.
- Availability to work 5 days on site
About You
- Strong experience as an Office Manager within a medium to large corporate organisation.
- Proven Executive Assistant experience supporting senior executives, Directors, Partners, or C-suite leaders.
- Previous experience within financial services, professional services, consulting, legal, accounting, banking, investment, or similar corporate environments.
- Experience leading, mentoring, or managing administrative or business support teams.
- Excellent organisational skills with the ability to manage multiple priorities and competing deadlines.
- Advanced diary management and international travel coordination experience.
- Exceptional communication and stakeholder management skills.
- Strong attention to detail and a proactive approach to problem solving.
- High levels of professionalism, discretion, and confidentiality.
- Strong Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel.
- A hands-on, adaptable approach and willingness to support the broader business when required.
What's on Offer
- Opportunity to join a respected and professional organisation.
- Diverse role combining office management and executive support responsibilities.
- Collaborative and supportive team environment.
- Exposure to senior leadership and strategic business operations.
- 12-month fixed-term contract with immediate impact and responsibility.
Rate:
£65,000/year
Location:
City of London
IR35 Status:
Fixed-Term
Remote Status:
Onsite
Industry:
HR
Seniority Level:
Senior