Office Administrator

Summary: The Office Administrator role is designed to ensure the smooth operation of the office by providing comprehensive administrative support across all departments. The position requires effective communication, organizational skills, and the ability to manage various office functions. The role is part-time, requiring three days a week of work in an office-based environment. The successful candidate will report directly to the Director/Managers and assist in various administrative tasks as needed.

Key Responsibilities:

• Overseeing day-to-day office functions to ensure smooth operations.
• Providing administrative support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
• Answering phones and directing calls.
• Maintaining and organizing files, both physical and digital.
• Occasionally checking deliveries.
• Ensuring spreadsheets are kept up to date and chasing outstanding information.
• Obtaining quotations from suppliers.
• Assisting the Accounts Manager with raising Purchase orders on Xero, chasing suppliers, data entry, and filing.
• Working with the Managing Director to assist in administration tasks.
• Attending meetings as required.
• Updating compliance policies and other compliance paperwork as necessary.
• Performing ad-hoc duties as needed.

Key Skills:

• At least one year’s previous experience in an office environment.
• Teamwork skills and ability to work independently.
• Knowledge of Microsoft Programs.
• Good organisational skills.
• Ability to have difficult conversations.
• Time-management and organizing workloads.
• Driving Licence and car (due to office location).
• Ability to create new procedures and ensure they are followed.
• Decision making skills.
• Background knowledge in Construction would be an advantage.

Salary (Rate): undetermined

City: West Farleigh

Country: United Kingdom

Working Arrangements: on-site

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other