Office Administrator

Summary: The Office Administrator role at Assystem Energy & Infrastructure involves providing administrative support at a new office in Glasgow for a 13-month maternity leave cover. The position requires managing reception duties, HSE and security responsibilities, and supporting engineering teams with various administrative tasks. The successful candidate will need to maintain confidentiality and adhere to security protocols while ensuring efficient office operations.

Key Responsibilities:

• Reception duties including managing visitor access and conducting local HSE and security inductions.
• HSE and Security responsibilities including raising, processing, and resolving issues, conducting audits, and communicating updates.
• Administrative support to onsite Engineering teams, including raising purchase orders and maintaining stock control.
• Maintaining digital and physical filing systems for easy retrieval of information.
• Assisting in the preparation of reports, presentations, and documentation.
• General administrative support such as meeting room management and coordinating office equipment maintenance.
• Liaising with the Technical Administration team in Derby to ensure adherence to processes.

Key Skills:

• Courteous attitude and familiarity with business etiquette.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organisational skills and ability to prioritise tasks in a fast-paced environment.
• Previous experience in administrative roles.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Willingness to learn and adapt to new processes and technologies.
• Familiarity with security protocols to protect confidential data.
• Responsibility for accuracy of work with minimal rework.

Salary (Rate): undetermined

City: Glasgow

Country: United Kingdom

Working Arrangements: on-site

IR35 Status: inside IR35

Seniority Level: undetermined

Industry: Other