Office Administrator

Summary: The Office Administrator role at LifeArc in Edinburgh involves maintaining an efficient workspace and coordinating operational needs for the teams. The position serves as the first point of contact for visitors and supports various administrative tasks, including facilities management and financial administration. The role requires strong organizational skills and the ability to engage with both internal and external stakeholders effectively. This is a 12-month rolling contract aimed at enhancing the life science organization's operational efficiency.

Key Responsibilities:

• Maintain a comfortable and efficient workspace for all teams.
• Act as the first point of contact for visitors and manage site reception tasks.
• Support Facilities Coordinator with office facilities tasks and manage communal facilities and stock.
• Assist with local events and maintain booking systems for meeting rooms.
• Coordinate facilities contractors and manage purchase orders for services.
• Handle financial administration, including raising and receipting POs.
• Provide administrative support to site teams, including document and travel booking.
• Engage with local science ecosystem counterparts to raise LifeArc’s profile.
• Resolve straightforward routine problems and refer complex issues to the line manager.

Key Skills:

• Strong administrative experience.
• Experience in facilities management and customer-facing environments.
• Good relationship-building skills for positive customer service outcomes.
• Experience in a life science-related workplace (preferred but not essential).
• Competent user of Microsoft Office suite.
• Experience using financial management software (e.g., Agresso, Coupa).
• Ability to use a document management system.

Salary (Rate): undetermined

City: Edinburgh

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other