Office Administrator
Posted 4 days ago by Group Lotus
Negotiable
Undetermined
Onsite
Coventry, England, United Kingdom
Summary: The Office Administrator role at Lotus Cars involves overseeing daily office operations at their Global Commercial site in Coventry. The position requires strong organizational and communication skills to support administrative tasks, visitor management, and coordination of travel arrangements. The ideal candidate will have experience in an administrative role, preferably within a multinational environment, and must be eligible to work in the UK. This role is on-site and full-time, contributing to the company's mission of transforming into a global performance car brand.
Key Responsibilities:
- Oversee the day-to-day office operations, ensuring the workplace is well-organised, efficient, and supports business needs.
- Liaise with the landlord to coordinate and support the company’s administrative requirements.
- Oversee visitor management and provide administrative support to employees, including office supplies, transport arrangements, and travel bookings.
- Support the organisation of meetings, including room bookings, catering, and AV setup.
- Process administrative invoices and payments (e.g. office supplies, couriers, utilities) in line with company financial procedures.
- Coordinate arrangements for visiting colleagues from China, including travel and accommodation.
- Provide administrative support across other company locations when required, including lease-related matters.
- Carry out additional ad hoc administrative or operational tasks as required by management.
Key Skills:
- Experience in an administrative, reception, or office support role; experience within a multinational or professional services environment is desirable.
- Strong interpersonal and communication skills, with a proactive and customer-focused approach.
- Well-organised, detail-oriented, and able to manage multiple tasks effectively.
- Right to work in the UK.
- Fluent in English; Mandarin would be an advantage.
Salary (Rate): undetermined
City: Coventry
Country: United Kingdom
Working Arrangements: on-site
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Lotus Cars builds world-class, high-performance and lightweight sports cars that are sold all around the world. To bring the company to the level we want it to be, we are looking for a Office Administrator to join us in our Global Commercial site based in Coventry.
Key Responsibilities
- Oversee the day-to-day office operations, ensuring the workplace is well-organised, efficient, and supports business needs.
- Liaise with the landlord to coordinate and support the company’s administrative requirements.
- Oversee visitor management and provide administrative support to employees, including office supplies, transport arrangements, and travel bookings.
- Support the organisation of meetings, including room bookings, catering, and AV setup.
- Process administrative invoices and payments (e.g. office supplies, couriers, utilities) in line with company financial procedures.
- Coordinate arrangements for visiting colleagues from China, including travel and accommodation.
- Provide administrative support across other company locations when required, including lease-related matters.
- Carry out additional ad hoc administrative or operational tasks as required by management.
Requirements
- Experience in an administrative, reception, or office support role; experience within a multinational or professional services environment is desirable.
- Strong interpersonal and communication skills, with a proactive and customer-focused approach.
- Well-organised, detail-oriented, and able to manage multiple tasks effectively.
- Right to work in the UK.
- Fluent in English; Mandarin would be an advantage.
What we offer: In addition to a competitive salary, you will have access to the following benefits: 25 days’ holiday plus bank holidays. Pension scheme access. Annual bonus - non contractual. Private Healthcare. Group income protection based on length of service. Family Friendly policies. Exclusive Employee discount, wellbeing and recognition platform #ForUSLOT.
Additional Information: This role will be working from our Coventry office. This role will be working on-site, full time. Frequent travel might be required to visit different entities. Applicants must therefore possess the ability to travel freely without restrictions. Candidates must be eligible to work in the UK without VISA sponsorship.
Our Company: Group Lotus is a leading sports car manufacturer with a 75-year long history of iconic designs, groundbreaking engineering and legendary victories on the F1 track. Today we are transforming into a truly global performance car brand focused on the electrical future. In 2022 we launched the Eletre, the world’s first all-electric hyper-SUV, and in 2023 Emeya, our fully-electric Hyper-GT. As part of the Lotus team, you push boundaries. Those of the car industry and of your own. Every member of the Lotus family has some of the pioneering mindset of founder Colin Chapman in them. We're not just a car company; we're a diverse mix of talent from all walks of life. At Lotus, we firmly believe that diversity and inclusion are not just buzzwords but essential pillars of a thriving and successful organization. We welcome applications from individuals of all backgrounds and are dedicated to providing reasonable adjustments during the interview process. If you require any special assistance or adjustments, please let us know in advance so we can ensure a fair and accessible interview experience. Our goal is to create an environment where everyone can thrive.
Do you want to know what Sophisticated, Rebellious and Pioneering mean for Lotus? Come and take a look at our career site and join the incredible adventure: STEP OUTSIDE THE ORDINARY - Lotus Cars