Summary: The Sales and Office Administrator role involves managing essential administrative, compliance, and office management tasks within a small team in Bristol. This full-time, 6-month contract position supports sales and HR functions while ensuring smooth daily operations. The role offers occasional remote flexibility and the potential for a contract-to-permanent transition.

Key Responsibilities:

• Monitor and update insurance, first aid, and fire marshal certifications, ensuring timely renewals.
• Manage supplier and customer updates, raise tickets, and track completion using internal systems.
• Onboard new customers and suppliers, maintaining compliance with company processes.
• Handle queries from suppliers and customers, liaising with other teams to provide accurate responses.
• Check and maintain Government Gateway information (VAT, PAYE, and tax notices).
• Support general office needs, including ordering supplies and ensuring stock levels.
• Manage multiple email inboxes, keeping them up-to-date and organized.
• Coordinate office equipment repairs, obtaining quotes, and approvals as needed.
• Review contracts for utilities (electricity, gas) and recommend new suppliers as needed.
• Track and record staff absences (sickness and holiday).
• Calculate and process part-month salaries for new joiners and leavers.
• Manage statutory payments (eg, sick pay) for staff without entitlements.
• Enter and verify payroll data in collaboration with FMP Global.
• Assist in onboarding new employees and maintaining accurate records.
• Perform basic pension-related administration tasks.
• Conduct office risk assessments and maintain an up-to-date health & safety policy.
• Oversee documentation for authorized forklift drivers and other safety-related tasks.
• Produce quarterly WEEE reports promptly.
• Provide support to ensure smooth order processing during staff absences.
• Liaise with mobile service providers to manage accounts and devices.
• Ensure relevant invoices (eg, UPS, energy) are directed to the appropriate teams.

Key Skills:

• Proven experience in a similar administrative or office management role.
• Familiarity with Oracle or other ERP systems.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Excel and other MS Office applications.
• Excellent communication skills and a confident, problem-solving attitude.
• Basic knowledge of payroll processes and statutory payments (preferred, but not essential).
• Ability to adapt to a dynamic, small-office environment with a family-oriented team culture.

Salary (Rate): undetermined

City: Bristol

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other