A Bit About The Role
You will manage financial processes for client projects from set-up to closure.
Main responsibilities include ensuring accurate project set-up and updates in the finance system, tracking and reconciling costs, maintaining compliance with company and client procedures, and supporting invoicing and payments.
You will communicate with clients and our teams on financial matters, contribute to financial meetings, and help ensure all documentation and files are audit ready.
Supporting finance-related training for new team members, you will assist with data and reporting needs, and maintain client satisfaction by meeting important performance and service level agreements.
This is a 12-month fixed term contract to cover a maternity leave.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
What will you do ...
Financial Control And Management
Set up projects on the finance system and manage ongoing project updates
Ensure quality and accuracy of output following company financial procedures
Ensure all costs are received against an event and assist credit control in chasing client outstanding invoice payments then facilitating job closures of completed projects
Track client PO statuses to ensure they are received within agreed timelines
Ensure that projects are moved to contracted status upon receipt of client PO and contracts are set up on the financial system ready for invoicing
Ensure client POs are checked for accuracy upon receipt and saved in correct location on the system
Review financial system with budget and final reconciliation figures, maintaining accuracy within financial system to aid in accurate reporting
Review job status and cash flow for all events within the team including raising deposits invoices and post event invoicing/credits
Review internal financial reports and update
Accountable for health check for events
Review ageing of specific clients, ensuring it ties out and is reported within project closure process
Ensure relevant approval procedures are followed by the team
Ensure client finance SOPs and templates are being followed and they are working
Support with tracking and adherence of client KPI and SLA's relating to finance
Support with data pulling requirements for client needs such as QBR reporting
Raise and tracking commission claims
Client Communication
Monthly reporting to the client on the status of payments
Liaise with your clients regarding financial queries
Interact with client finance stakeholders
General
Attend and contribute at team and financial meetings
Support project teams with finance queries, sourcing answers if not already known
Ensure compliance with all company and client policies and procedures
Apply an understanding of clients' businesses and products
Assist new starters by conducting finance training covering both Emota and client processes.
Understand, apply and promote our mission, vision and values
To achieve quality and accuracy of output following company processes and client expectations
To organise, plan and prioritise own workload to meet goals and deadlines
What do you need to have ...
A minimum of 2 years working in a corporate finance related role
Advanced level of Excel (can maintain complex spreadsheets) and intermediate level of Word and PowerPoint
Client liaison skills
Prior usage and knowledge of one of more of the following platforms would be advantageous - Oracle, Cvent and/or Procim
Client liaison skills
Team motivator and professional team member
A focus on accuracy, detail, consistency and dedicated to customer service
A proactive, can-do, attitude
Calm and exceptional organizational skills with the ability to work to strict deadlines whilst ensuring the highest standard of work
Live within a commutable (within 1 hour commute) of either our office in Ashby-de-la-Zouch or Manchester
A Bit About Us ....
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change.
We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science.
We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement?
That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace.
If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway.
You may be just the right person for this role or others.