Medical Affairs Event Planner
Summary: The role of Medical Affairs Event Planner involves managing and executing Medical Affairs programs and events within a leading global pharmaceutical organization. The position requires a highly organized professional with experience in corporate event planning, particularly in the pharmaceutical or healthcare sectors. The planner will ensure compliance with internal policies and industry regulations while coordinating logistics and stakeholder engagement. This is a 12-month hybrid contract based in Uxbridge, requiring regular travel across the UK and Europe.
Key Responsibilities:
- Plan and deliver Medical Affairs Advisory Programs, departmental meetings, and other HCP-facing events from concept to completion.
- Ensure all activities comply with internal policies, industry regulations, and global transparency requirements.
- Act as the central point of contact for stakeholders, vendors, and HCPs on all aspects of event logistics and execution.
- Manage the full lifecycle of events through internal systems, ensuring accurate documentation, timely approvals, and compliance.
- Conduct venue sourcing, site inspections, and vendor negotiations in alignment with procurement and legal standards.
- Manage event budgets including purchase orders, reconciliations, and compliance reporting.
- Attend key events to ensure seamless execution and a high-quality experience for all participants.
- Contribute to process improvement initiatives and share best practices across the team.
- Provide guidance and training on compliant event processes to colleagues as required.
Key Skills:
- Bachelor’s degree (or equivalent) with 4+ years’ experience in corporate event planning ideally within the pharmaceutical or healthcare sectors.
- Proven success in managing complex logistics, budgets, and vendor relationships within regulated environments.
- Strong understanding of HCP engagement compliance, including contracting and payment processes.
- Excellent communication, negotiation, and stakeholder management skills.
- Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
- Confident working with internal compliance and event management systems (experience with Cvent or Veeva is a major bonus).
- Strong proficiency in Microsoft Office applications.
Salary (Rate): £35.00/hr
City: Uxbridge
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: inside IR35
Seniority Level: undetermined
Industry: Other
Role: Event Planner for Medical Affairs (Pharmaceutical Sector)
Location: Hybrid-working – Stockley Park, Uxbridge (3 days office / 2 days remote)
Length: 12-month contract
Rate: £25 to £35 per hour (Inside IR35, via Umbrella)
Start Date: July 2026 (or ASAP)
The Opportunity: ISR Recruitment are delighted to be supporting a leading global pharmaceutical organisation in their search for an experienced Medical Affairs and Corporate Event Planner to join their Meeting and Events team on an initial 12-month contract. This is an excellent opportunity for a highly organised and proactive professional with a background in pharmaceutical or healthcare event management to contribute to the compliant delivery of key Medical Affairs programmes, including Advisory Boards, departmental meetings and other high-profile healthcare professional (HCP) events.
Skills, Qualifications and Experience: Bachelor’s degree (or equivalent) with 4+ years’ experience in corporate event planning ideally within the pharmaceutical or healthcare sectors. Proven success in managing complex logistics, budgets and vendor relationships within regulated environments. Strong understanding of HCP engagement compliance, including contracting and payment processes. Excellent communication, negotiation and stakeholder management skills who is highly organised, detail-oriented and capable of managing multiple priorities simultaneously. Confident working with internal compliance and event management systems (experience with Cvent or Veeva is a major bonus). Strong proficiency in Microsoft Office applications. NB: The role will include regular travel across UK and Europe, at least once per month, generally 3 or 4 days at a time but can be up to a week on occasions.
Role and Responsibilities: Plan and deliver Medical Affairs Advisory Programs, departmental meetings and other HCP-facing events from concept to completion. Ensure all activities comply with internal policies, industry regulations and global transparency requirements. Act as the central point of contact for stakeholders, vendors and HCPs on all aspects of event logistics and execution. Manage the full lifecycle of events through internal systems, ensuring accurate documentation, timely approvals and compliance. Conduct venue sourcing, site inspections and vendor negotiations in alignment with procurement and legal standards. Manage event budgets including purchase orders, reconciliations and compliance reporting. Attend key events to ensure seamless execution and a high-quality experience for all participants. Contribute to process improvement initiatives and share best practice across the team and provide guidance and training on compliant event processes to colleagues as required.
Applications: To learn more about this newly created opportunity consulting as a Medical Affairs Event Planner on an initial 12-month engagement, operating on a hybrid-working basis located in Uxbridge, West London; please call and speak with Jodie Hall here at ISR Recruitment on 07706 321 079 or please send through a copy of your latest online profile and/or CV for an immediate call back in the strictest confidence.
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