Media Finance Assistant

Summary: The Media Finance Assistant role at a leading global media organization involves providing administrative support within the finance department for a three-month period, with potential for a permanent position. The candidate will monitor financials for film marketing campaigns, resolve discrepancies, and manage purchase orders while collaborating with various teams. Strong financial administration experience and advanced Excel skills are essential for success in this position. The role offers hybrid working arrangements, allowing flexibility in the workplace.

Key Responsibilities:

• Monitor the financials of film marketing campaigns, ensuring accurate tracking and alignment with reconciled media plans.
• Investigate and resolve discrepancies between invoices, reconciled plans and POs through effective collaboration with internal teams and external agencies.
• Process goods receipts for marketing POs against reconciled media plans and budgets, ensuring alignment within the team and vendor expectations.
• Raise and manage all POs for the Publicity department in the UK & Ireland, ensuring they are created in advance of publicity activities and services being provided.
• Work with senior leaders and cross-functional teams across the UK, EMEA, and global markets to align project budgets, resolve operational challenges and ensure seamless workflows across finance, publicity, IT, legal and HR.
• Partner with the VP and Director of Publicity Film, Games, TV & Streaming UK & Ireland to determine annual publicity budgets for the slate of films, amending and updating where necessary.
• Analyse previous campaign budgets to enhance accuracy in future budget planning and inform decision-making.
• Coordinate with internal and external stakeholders to manage vendor relationships, focusing on procurement compliance and efficient vendor onboarding.
• Collaborate with the events team to set up vendors, arrange upfront payments, and record budgets requiring contributions to ensure project costs are accurately captured.
• Reconcile budgets post-event comparing spend vs actuals, breaking down all incurred costs, and associated POs and highlighting over or underspend.

Key Skills:

• Work experience in a finance administration role, ideally within film distribution, broadcasting or a media environment.
• Advanced skills in Microsoft Excel.
• Strong numeracy skills and attention to detail, ensuring accuracy in financial processes.
• Strong problem-solving skills, with the ability to address complex issues and implement effective solutions.
• Highly organised, with the ability to prioritise tasks and meet tight deadlines.
• Excellent communication and multi-tasking skills, with confidence in managing internal and external relationships.
• Knowledge of systems including SAP, ICampaign, P-Card, Concur, Apex/SPARC, Beeline/FlexTalent would be advantageous.

Salary (Rate): £32,000

City: London

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other