Material Coordinator / Admin Support
Posted 4 days ago by NES Group Ltd
Negotiable
Undetermined
Undetermined
Aberdeen
Summary: The Material Coordinator / Admin Support role is an entry-level, part-time contract position based in Aberdeen within the oil and gas industry. The position involves managing materials and inventory, providing administrative support to a Technology Design Team, and performing various warehouse operations under direct supervision. No previous experience is required, and full training will be provided.
Key Responsibilities:
- Physical receipt of goods and checking packaging, shipment details, and delivery documentation.
- Inspection and verification of items against purchase orders, including quantity, quality, and specifications.
- System entry for creating Goods Receipt documents and updating inventory stock levels in SAP.
- Stock management, including allocation of deliveries, organizing, storing, and labeling items.
- Department administration tasks such as timesheet management, travel booking, and holiday administration.
- General administration tasks including room booking and meetings.
- Adherence to QHSE philosophy and ability to work within an API Q1/ISO 9001 design environment.
Key Skills:
- Positive attitude and eagerness to learn.
- Determined, self-motivated, and a team player.
- Ability to communicate clearly and write logically.
- Strong attention to detail and ability to manage tasks independently.
- Experience in administration, operations, customer service, logistics, or technical work is preferred.
- Knowledge or awareness of SAP is desirable.
Salary (Rate): undetermined
City: Aberdeen
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: Entry Level
Industry: Other
Material Coordinator / Admin Support ENTRY LEVEL POSITION Part Time Contract Role: Roughly 20 hours per week for 6 months initially Aberdeen Based Oil and Gas Industry Under direct supervision, responsible for ensuring timely materials goods movements (including goods receipt processing), accurate and appropriate storage and movement of products and inventory accuracy. Also responsible for other daily operations functions of the warehouse which includes various clean-up and housekeeping activities. Experience working in an operations (warehouse) environment is preferred, including knowledge and use of related equipment (Kardex storage unit). Job will also require the performance of other duties and activities as directed. Entry level position. No previous experience required. The other duties and activities will include providing administrative support to a Technology Design Team. Works under close supervision, with work closely defined and standardized. Performs simple, routine, and repetitive administrative functions. Requires 0-2 years of experience. Entry level position.
RESPONSIBILITIES Scope:Responsibilities will include.
- Physical receipt of goods
- Checking packaging, shipment details, and delivery documentation
- Experience in the use of a forklift is desirable (full training will be provided)
- Inspection and verification
- Confirm items match the purchase order
- Check quantity, quality, specifications, and any required certifications
- Record damaged or missing items
- System entry (creating the Goods Receipt document)
- Enter the goods receipt in SAP
- Update inventory stock levels
- Note batch/serial numbers if required
- Stock Management
- Allocation of deliveries to storage location
- Organising, storing, and labelling items
- Exception handling
- Damaged goods
- Missing items
- Incorrect product delivered
- Department Admin
- Timesheet Management
- Travel Booking & Journey Management
- Holiday Administration (Spreadsheet update)
- KPI Tracking (Mileage etc.)
- Induction Folders (ID Badges)
- Stationary & IT consumables
- Project Archiving
- Updating local Org Charts & Floor Plans
- Tay Facility Administration (mail, deliveries etc.)
- Use of Microsoft Office packages
- General Administration tasks (room booking, meetings etc.)
- Interface with Real Estate (Tay Facility)
Environment:Ability to work within an API Q1/ISO 9001 design environment
Adhere to QHSE philosophy
ATTRIBUTES Attributes:Positive attitude, eagerness to learn
Determined & self-motivated
Team player
Ability to communicate clearly
Ability to write logically and clearly
Manage tasks independently
Strong attention to detail
Ability to work within strict deadlines
QUALIFICATIONS & EXPERIENCE Qualifications:No essential qualifications or previous experience required
Full training and ongoing support will be provided
Experience:Experience in a related role such as administration, operations, customer service, logistics, or technical work
Knowledge or awareness of SAP
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.