The Role
Are you a highly organised marketing professional who thrives on supporting complex projects and wants to play a key role in shaping the future of education at Newcastle University?
As part of a project team working to deliver marketing-led activity, you’ll play an important role in ensuring we hit key milestones.
You’ll supporting day-to-day operations across a wide variety of tasks including project timelines, resource allocation, project status updates and working closely with team members leading on the wider curriculum transformation project.
You’ll join Newcastle University’s Marketing Team within the Marketing, Global Recruitment and Admissions Directorate, a comprehensive, world-class marketing team dedicated to serving our partners, academics and students.
Our Vision For Marketing At Newcastle Encompasses The Following
- Embracing a ‘digital first’ approach
- Encouraging our team through personal growth
- Engaging with our clients and audiences
- Delivering an exceptional marketing strategy
- We are both highly collaborative and innovative combining a wide range of planning, creative and technical skillsets.
Key Accountabilities
- As part of the Marketing Team, you will: Provide effective administrative support to the Marketing Project Manager and Marketing Workstream including but not limited to: organising meetings; preparation/circulation of documentation; recording and disseminating minutes/actions and following up to ensure timely action completion; setting up content collection templates to support the Digital Content Editor and Copywriters working on course content
- Work closely with the Marketing Project Manager to develop and implement tracking processes that monitor project progress across each phase of work
- Support the Marketing Project Manager in the planning, coordination, and delivery of Marketing-led activity related to the Leading Edge Curriculum Project
- Work as an ‘expert user’ of relevant IT systems (SharePoint, Teams, project management software), generating management information proactively and on request
- Any other reasonable duties that fall within the scope of the post, as required to support the Marketing Project Manager and Marketing Workstream Leads
The Person
Knowledge, Skills And Experience
Demonstrable work experience in a relevant role, and in a comparable setting
Good working knowledge of office management systems and procedures
Proven ability to establish, review and monitor administrative systems
Ability to handle large volumes of work to tight deadlines, whilst maintaining strong attention to detail
Ability to communicate clearly, both orally and in writing, with a wide range of staff at all levels
Strong planning and organising skills
Ability to work on own initiative, solving routine problems with limited supervision
Experience of working effectively both independently and within a team, and the ability to initiate, develop and maintain productive relationships
Flexible and responsive approach to dealing with demands of work and stakeholders
Experience of planning and progressing work within general guidelines, using initiative and judgement
Advanced IT skills, including the core Microsoft Office packages, in particular Outlook, Word and Excel, and online communication tools, for example Teams
Attributes and Behaviour
- Tailors content to the audience, changing style, tone and format appropriately
- Understands how best to appeal to the other person/group, correctly interpreting the right way to approach a situation
- Identifies quickly what is important and prioritises accordingly
- Plans workload and tasks in a systematic way
- Uses systems and tools to ensure records and audit trails are clear and up to date
Qualifications
- Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications, plus work experience in a relevant role; or
- Substantial relevant work experience in the unit or a comparable setting
- Hold a recognised qualification (NVQ level 2, GCSE Grades A-C/O-levels, City and Guilds, RSA II)
Inclusivity Statement
Newcastle University is a global University where everyone is treated with dignity and respect.
As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.
We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.
We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
Awards and Recognition
At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality.
We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.
We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition, we are a member of the Euraxess initiative supporting researchers in Europe.