Maintenance Scheduler Specialist

Job Summary

The Maintenance Scheduler Specialist plays a key role in the planning, scheduling, and coordination of maintenance activities to ensure asset reliability and minimal downtime. This position is responsible for developing and maintaining detailed maintenance schedules, aligning necessary resources, coordinating with cross-functional teams, and tracking work execution progress.

The role also supports overall maintenance efficiency and compliance by ensuring the timely preparation of work orders, availability of materials, alignment with contracts, and coordination with procurement processes and budget resources.

Activities

1. PM/CM/Shutdown Work Program Management

• Develop and maintain annual and monthly maintenance work plans, covering PM, CM, and planned shutdowns.

• Track execution progress and analyze deviations or variances, recommending corrective actions as needed to stay within budget and timeline.

2. Planning, Cost Control & Risk Management

• Support the planning and execution of maintenance activities through cost estimation, benchmarking, and risk analysis.

• Apply project control tools and techniques to support schedule optimization, resource allocation, and forecasting of cost/schedule risks.

• Leverage automation tools and data analytics to improve planning accuracy, execution efficiency, and reporting quality.

3. Contract Management, Spare Parts & Procurement Coordination

• Monitor and report on small-scale maintenance projects and shutdown activities, ensuring consistency with contracts, available spare parts, and inventory strategies.

• Analyze material usage trends and forecast future needs to ensure inventory stability and operational continuity.

4. Reporting, Analytics & Inventory Performance

• Prepare and maintain dashboard reports, KPIs, and performance summaries for internal and management-level reviews.

• Provide data-driven insights to support decision-making, budget planning, and continuous improvement initiatives.

• Support audit and compliance activities related to maintenance costs, execution quality, spare parts usage, and asset performance.

• Monitor critical inventory levels and support optimization of stock levels to avoid overstocking or stockouts.

Qualifications

• More than 10 years’ experience in upstream or midstream oil and gas maintenance planning, budgeting, or business support roles.

• Strong analytical and project management skills.

• Ability to follow oral and written instructions; prepare clear and concise records, reports, and other written materials.

• Ability to establish and maintain effective relationships with colleagues and stakeholders.

• Ability to read and understand blueprints, manuals, drawings, specifications, and process diagrams relevant to the oil and gas industry.

• Skilled in data extraction and process analysis to support continuous improvement initiatives.

Skills

• Bachelor’s degree in engineering or related field with relevant oil & gas industry experience.

• Knowledge of reliability-centered maintenance (RCM) principles.

• Proven supervisory experience with strong planning and hands-on skills.

• Excellent communication and report-writing abilities.

Systems

• CMMS (Maximo / Aconex)

• Microsoft Office

• MS Project / Primavera (Project Management Systems)