Maintenance Administrator

Summary: The Maintenance Administrator role at the Head Office in Poole requires an experienced administrator who thrives in a fast-paced environment. The ideal candidate will support the Maintenance Team with diverse responsibilities, demonstrating strong organizational skills and attention to detail. This full-time position involves both individual and team collaboration, emphasizing adaptability and a positive mindset.

Key Responsibilities:

• Basic quote preparation for maintenance contracts
• Preparing pro-forma invoices for payment through Sage 200
• Chasing timesheets and job sheets to ensure timely receipt
• Contacting customers to chase outstanding invoices and quotes
• Entering sales orders for goods, services, and labour
• Scheduling appointments for engineers
• Preparing job packs/calendar appointments for engineer visits
• Costing engineers' time from weekly timesheets to sales orders
• Using Servicelife to record all customer and site history
• Answering phones and responding to emails as required
• Booking hotels for engineers
• Managing van stock and returns
• Other duties as required appropriate to the role

Key Skills:

• Previous experience in a similar role is desirable
• Strong communication skills for liaising with colleagues and clients
• Excellent numeracy and IT skills
• Organized and accurate with high attention to detail
• Ability to make decisions under pressure
• Proficient user of MS Office

Salary (Rate): 30000

City: Poole

Country: United Kingdom

Working Arrangements: on-site

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other