Legal Secretary

Summary: The role of Senior Administrator/Legal Secretary involves supporting the daily operations of a global law firm in London, with responsibilities including training staff, managing office functions, and collaborating with various departments. The position requires a minimum of five years of administrative experience, preferably in a legal setting, and emphasizes strong technical and communication skills. The role offers a hybrid working schedule and opportunities for professional development. Candidates should be available immediately or with minimal notice for a temporary position with potential for permanence.

Key Responsibilities:

• Manage diaries, meetings, expenses, and travel for partners and attorneys.
• Dictation using Big Hand.
• Coordinate events, meetings, training, webinars, and projects with Administrative Departments.
• Assist with Partner's Billings using the Billing system 3E.
• Provide word processing support and manage document flow.
• Assist with office space operations, including assessment and planning.
• Coordinate purchasing of equipment, furniture, and supplies.
• Plan and manage office events, including setup, registration, and budget management.
• Oversee office services such as mail, messenger, and reception/switchboard.
• Collaborate with the US team on emergency preparedness and disaster recovery plans.
• Train, mentor, and supervise administrative and operational support staff.
• Coordinate with HR on hiring, onboarding, and offboarding personnel.
• Liaise with partners, attorneys, and clients on time entries, billing, and collections.
• Act as a point of contact for conflict checks and support records management.

Key Skills:

• Minimum of 5 years of experience in an administrative role, preferably in a law firm.
• Strong technical skills, including proficiency with Microsoft Office Suite and document management systems.
• Excellent written and verbal communication skills.
• Ability to use own initiative.
• Ability to manage multiple priorities effectively and remain calm under pressure.
• Capable of working independently and as part of a team.
• Discretion in handling confidential information.

Salary (Rate): £30

City: London

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: Mid-Level

Industry: Legal