Legal Secretary | 3 months contract | Immediate Start
Posted 1 day ago by Morgan McKinley
Negotiable
Undetermined
Undetermined
Singapore
Summary: The role of Legal Secretary involves supporting partners at a prestigious law firm, focusing on managing client files and enhancing service delivery. This is a vital position for an experienced secretary seeking a short-term contract lasting three months. The candidate will be responsible for various administrative tasks, including document management and client onboarding. The position requires a proactive approach to improve efficiency and service quality.
Key Responsibilities:
- Manage and coordinate end-to-end service delivery, including meetings, travel, and communications.
- Onboard new clients in line with firm policies and risk management protocols.
- Build and maintain strong relationships with internal and external stakeholders.
- Provide support to various functions as needed, including reception coverage.
- Collaborate on and edit client-facing documents, such as bids, proposals, and brochures.
- Maintain and update client and contact information in the firm's CRM system (Interaction).
- Assist with updating lawyer CVs and managing the firm's credentials database.
- Manage the client file opening process, including conflict and money laundering checks.
- Handle document production, formatting, and proofreading to ensure quality and consistency.
- Assist with the billing process, from drafting pre-bills to finalizing submissions.
- Support lawyers with expense preparation and submission.
- Demonstrate a proactive, innovative mindset to improve service delivery.
- Adapt to the priorities of assigned practice groups and commit to continuous improvement.
Key Skills:
- Diploma-level education or equivalent.
- Professional certification in a secretarial or administrative field is preferred.
- Previous experience in a similar role within a professional services environment is required.
- Proven ability to anticipate risks, excellent communication skills, and an analytical, detail-oriented mindset.
- Self-motivated, enthusiastic, and adaptable to a fast-paced environment.
Salary (Rate): undetermined
City: Singapore
Country: Singapore
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Detailed Description From Employer:
Interested candidates kindly send your resume over to me at or reach out to +65 89193200 and attention to Izz Lokman (R24124828) with the position title stated above.
I regret to share that only shortlisted candidates will be notified.
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan McKinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.morganmckinley.com/sg/privacy-policy . You acknowledge that you have read, understood, and agree with the Privacy Policy.
Morgan McKinley Pte Ltd
Izz Lokman
EA Licence No. 11C5502
Registration No. R24124828
About the job
- Join as a legal secretary to support partners of a renowned law firm
- Vital position for an experienced secretary looking for a short term opportunity
- Manage client files from opening to close, including billing, and document management.
- Proactively identify and implement ways to enhance service delivery and efficiency.
- 3 Month's Contract (Oct 2025 - Dec 2025)
- Service & Client Delivery:
- Manage and coordinate end-to-end service delivery, including meetings, travel, and communications.
- Onboard new clients in line with firm policies and risk management protocols.
- Build and maintain strong relationships with internal and external stakeholders.
- Provide support to various functions as needed, including reception coverage.
- Business Development:
- Collaborate on and edit client-facing documents, such as bids, proposals, and brochures.
- Maintain and update client and contact information in the firm's CRM system (Interaction).
- Assist with updating lawyer CVs and managing the firm's credentials database.
- Project Management:
- Manage the client file opening process, including conflict and money laundering checks.
- Handle document production, formatting, and proofreading to ensure quality and consistency.
- Assist with the billing process, from drafting pre-bills to finalizing submissions.
- Support lawyers with expense preparation and submission.
- Innovation & Improvement:
- Demonstrate a proactive, innovative mindset to improve service delivery.
- Adapt to the priorities of assigned practice groups and commit to continuous improvement.
- Diploma-level education or equivalent.
- Professional certification in a secretarial or administrative field is preferred.
- Previous experience in a similar role within a professional services environment is required.
- Proven ability to anticipate risks, excellent communication skills, and an analytical, detail-oriented mindset.
- Self-motivated, enthusiastic, and adaptable to a fast-paced environment
Interested candidates kindly send your resume over to me at or reach out to +65 89193200 and attention to Izz Lokman (R24124828) with the position title stated above.
I regret to share that only shortlisted candidates will be notified.
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan McKinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.morganmckinley.com/sg/privacy-policy . You acknowledge that you have read, understood, and agree with the Privacy Policy.
Morgan McKinley Pte Ltd
Izz Lokman
EA Licence No. 11C5502
Registration No. R24124828
Job ID JN -092025-1989020