Legal Secretarial Assistant

Summary: The Legal Secretarial Assistant role at a top law firm in London involves providing comprehensive secretarial and administrative support within the Technology & IP Transactions Department on a 12-month fixed-term contract. The position requires effective communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment while maintaining confidentiality. The assistant will work closely with attorneys, managing documents, schedules, and client interactions.

Key Responsibilities:

• Utilises the Firm’s computer systems and software applications.
• Follows document processing methods, creates, spell checks, edits, and proofreads work product.
• Transcribes from handwritten materials and dictation.
• Establishes and maintains calendar and deadline reminder systems.
• Organises and prioritises telephone calls, mail, documents, and projects.
• Schedules and organises meetings, conferences, and departmental activities.
• Books travel/accommodation arrangements and prepares itineraries.
• Maintains e-filing and records management systems.
• Opens new files and conducts periodic reviews for older files.
• Updates client contacts using the Client Relationship Management system.
• Ensures timely handling of attorneys' weekly timesheet entries.
• Prepares legal documents and provides administrative support to attorneys.
• Exercises discretion and judgement in prioritising requests.
• Works closely with administrative support staff and provides additional support during absences.
• Attends regular training and team meetings.
• Performs other related duties as required.

Key Skills:

• 2 years’ legal secretarial experience.
• Excellent English language and grammar skills.
• Ability to transcribe legal documents at 70 wpm.
• Strong organisational and prioritisation skills.
• Proofreading skills for grammatical and typographical errors.
• Interpersonal skills for effective communication.
• Ability to work additional hours as needed.
• Teamwork and collaboration skills.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel; Visio is a plus.
• Familiarity with standard office equipment.

Salary (Rate): undetermined

City: London

Country: United Kingdom

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other