Leadership Team Assistant - 12 Month FTC
Posted Today by Tesco
Negotiable
Undetermined
Hybrid
Welwyn Garden City, England, United Kingdom
Summary: The Leadership Team Assistant will provide comprehensive support to multiple Tesco Business Leaders and Directors, focusing on effective diary management and cross-functional assistance. The role requires prioritizing tasks in a fast-paced environment, organizing meetings, and managing travel arrangements. The assistant will also engage in administrative tasks and collaborate with various teams to ensure a consistent service level. This position is pivotal in fostering a culture of self-service among leaders while adapting to shifting business priorities.
Key Responsibilities:
- Efficiently manage multiple Business Leaders and Directors' diaries, organizing and prioritizing their time.
- Arrange meetings, from simple 1:1s to complex multi-stakeholder meetings, ensuring all details are accurately inputted.
- Flag critical emails that may pose a business risk if not addressed.
- Work with third parties to organize national and international travel, seeking cost-effective arrangements.
- Collaborate with the Events team on large events for Business Leaders and Directors.
- Perform administrative tasks such as raising POs and visa applications.
- Provide flexible, cross-functional support across all Office functions, including absence cover.
- Adapt services to different divisions as needed, ensuring efficient resource utilization.
Key Skills:
- Experience in managing multiple Directors with extensive diary management.
- Ability to prioritize and complete tasks in a fast-paced environment.
- Strong organizational skills for arranging meetings and travel.
- Excellent communication skills for collaborating with various teams and stakeholders.
- Proficiency in administrative tasks and managing external agencies.
Salary (Rate): undetermined
City: Welwyn Garden City
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
About the role
As a Leadership Team Assistant you will support multiple Tesco Business Leaders and Directors in achieving their priorities through effective diary management. Additionally, you will provide flexible, cross-functional support to assist colleagues so all Business Leaders and Directors receive a consistent service level.
You will be responsible for
- Majority focus on efficiently managing multiple Business Leaders and Directors diaries; organising and prioritising their time to make them as efficient as possible to support their work priorities
- Ability to prioritise & complete tasks in an ever changing fast-paced environment, ensuring all those supported receive a prompt and accurate service
- Arranging simple meetings from 1:1s to complex multi stakeholder meetings, taking accountability for location and all details necessary are inputted in the diary
- Flagging critical emails e.g. no response would pose a business risk
- Fostering a culture of self service where Business Leaders and Directors are confident, allowing LTA to focus on primary responsibilities.
- Working with third parties to organise national and international travel, always seeking the most cost effective and simple arrangements.
- Collaborating with the Events team on any large events for my Business Leaders and Directors
- Administrative tasks e.g. raising POs, visa applications
- Identifying and working with external agencies, focusing on great value for money
- Flexible, cross-functional support: Having capacity to support Business Leaders and Directors across all Office functions, including absence cover for my colleagues
- Work in a dynamic framework that allows for the reallocation of your services to different divisions as needed, ensuring resources are utilised efficiently across departments, aligning with shifting business priorities and demands
You will need
- Experience of managing multiple Directors with extensive diary management
Whats in it for you?
We’re all about the little helps. That’s why we make sure our Tesco colleague benefits package takes care of you – both in and out of work. Click Here to find out more!
Annual bonus scheme of up to 10% of base salary
Holiday starting at 25 days plus a personal day (plus Bank holidays)
26 weeks maternity and adoption leave (after 1 years’ service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave
Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing
About Us
You might know us as a supermarket, technology company or even for our award-winning mobile network. Truth is, we’re all of those things, and much more. Our colleagues work with one goal in mind, helping to make every day a little better for our customers, colleagues and communities all over the world. No two customers are the same, neither are our colleagues. At Tesco, we champion a balance that lets you thrive both in and out of work. Spend 60% of your week collaborating with colleagues at our office locations or local sites and the rest remotely. Whether you're just kicking off your career, juggling passions, or navigating big life events, we're here to support you. We always welcome a conversation about flexible working, so talk to us throughout your application about how we can support. We're proud to be an accredited Disability Confident Leader, where everyone’s welcome. That’s why we commit to providing a fully inclusive and accessible recruitment process. If you need support with your application, click here for more information. And if you're interested in joining our team but don't tick every box, don't let that hold you back from applying