Summary: The Lead Administrator role involves overseeing the Portfolio Management Office (PMO) team within a public sector organization in Edinburgh. The position requires coordination of administrative tasks, support for senior leadership, and effective communication to ensure smooth operations. The role is hybrid, requiring three days of on-site work each week, and is initially contracted for four months. The successful candidate will demonstrate strong interpersonal skills and the ability to manage multiple priorities effectively.

Key Responsibilities:

• Maintain day-to-day responsibility for the PMO team and escalate matters to the Head of Portfolio Management Office as needed.
• Coordinate activities of the PMO team, including preparing documents for high-level meetings and compiling action lists.
• Organize and support the Strategic Change Service Leadership Team, including diary management and prioritizing meetings.
• Ensure processing of invoices, raising purchase orders, and maintaining accurate financial records.
• Participate in meetings, capturing accurate minutes and actions.
• Provide administrative assistance, including recruitment support and managing induction processes for new staff.
• Handle general administrative tasks such as photocopying, mail handling, and travel bookings.
• Support office administration, including health and safety and basic IT support.

Key Skills:

• Strong interpersonal and communication skills.
• Experience in producing high-level correspondence and meeting documentation.
• Demonstrable time-management skills.
• Professional demeanor with tact and diplomacy.
• Ability to remain calm under pressure.
• Flexible, self-motivated, and target-driven.
• High attention to detail and initiative.
• Proficient in Microsoft Office, IT software, and Outlook.
• At least 2 years’ experience as a senior level PA/Executive Assistant or similar role.

Salary (Rate): undetermined

City: Edinburgh

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other