Inventory Support Administrator
Posted 2 weeks ago by eTeam
Negotiable
Fixed-Term
Hybrid
Erskine, Scotland, United Kingdom
Summary: The Inventory Support Administrator role in Erskine, Scotland, involves providing operational support in inventory management, document control, and vendor operations. This full-time position requires collaboration with various internal teams to maintain inventory accuracy and ensure efficient documentation processes. The role is hybrid, requiring five days a week in the office, and is offered on a fixed-term contract basis with potential for extension.
Key Responsibilities:
- Assess inventory and generate reports to identify aged WIP (Work in Progress) inventory
- Collaborate with delivery leads and inventory controllers to prioritize and coordinate investigations
- Investigate and resolve blockages preventing inventory movement
- Support day-to-day inventory operations and ensure data accuracy
- Compile monthly recycle forecasts for Finance
- Monitor inventory batch jobs and resolve processing issues
- Run and reconcile inventory discrepancy journals to correct sync errors
- Identify and escalate systemic issues, working with IT support where needed
- Assist with the administration of the document control system (SharePoint)
- Maintain accurate and up-to-date records and documentation
- Prepare for and participate in internal and customer audits
- Ensure compliance with documentation standards and processes
- Provide backup support for vendor operations processes
- Respond to vendor and internal queries
- Process buyouts and vendor transactions
- Coordinate vendor recycling consignments
- Maintain accurate records and documentation for vendor activities
Key Skills:
- Strong organizational skills and attention to detail
- Experience in inventory management, operations, or supply chain support
- Familiarity with reporting and data analysis (e.g., Excel or similar tools)
- Experience working with document control systems (e.g., SharePoint)
- Ability to investigate issues and coordinate resolutions across teams
- Strong communication and stakeholder coordination skills
- Comfortable working in a fully onsite environment (5 days per week in Erskine)
- Experience supporting audits and compliance processes (preferred)
- Exposure to ERP or inventory management systems (preferred)
- Basic understanding of finance processes related to inventory (preferred)
- Experience working with IT teams to resolve system-related issues (preferred)
Salary (Rate): undetermined
City: Erskine
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: fixed-term
Seniority Level: undetermined
Industry: Other
Position: Inventory Support Administrator
Location: Erskine, Scotland
Hybrid role: – 5 days/ week from office
Type of contract: fixed term contract with a possibility of extension
Contract duration : until the end of this year, with a strong possibility of extension
Pay rate: to be confirmed (The final rate can vary depending on level of experience and the form of the contract)
Our client: American multinational information technology company based in Spring, Texas. It is a business-focused organization which works in servers, storage, networking, containerization software and consulting and support.
Role Overview
We are seeking a reliable and detail-oriented Inventory & Document Control Support Specialist to provide operational support across inventory management, document control, and vendor operations. This role is a full-time onsite position in Erskine and requires close collaboration with internal teams including operations, finance, IT, and vendor partners. The successful candidate will play a key role in maintaining inventory accuracy, supporting audits, and ensuring efficient documentation processes.
Key Requirements
- Strong organizational skills and attention to detail
- Experience in inventory management, operations, or supply chain support
- Familiarity with reporting and data analysis (e.g., Excel or similar tools)
- Experience working with document control systems (e.g., SharePoint)
- Ability to investigate issues and coordinate resolutions across teams
- Strong communication and stakeholder coordination skills
- Comfortable working in a fully onsite environment (5 days per week in Erskine)
Preferred Skills
- Experience supporting audits and compliance processes
- Exposure to ERP or inventory management systems
- Basic understanding of finance processes related to inventory
- Experience working with IT teams to resolve system-related issues