The Client
Harmonic is delighted to be partnering with a globally recognised consumer brand, known for its distinctive products and loyal international following.
The business is growing quickly, the wider finance team has expanded significantly this year, and a new ERP and AP automation platform has recently gone live.
They are now looking for two experienced Accounts Payable Assistants to join a friendly, well-established team and help clear the backlog that has built up through the implementation.
The Role
Reporting into the Accounts Payable Manager, you will join an AP team of nine, working across both the factory (stock) and non-factory sides of the purchase ledger.
This is a hands-on, high-volume transactional role: the priority from day one is processing and coding invoices accurately to bring the backlog down, alongside employee expenses, supplier reconciliations and payment runs.
You will be trained on the new systems and internal processes, but not on AP fundamentals, so you will need to arrive knowing the end-to-end cycle and what to check when an invoice lands.
GL coding is manual while the new system beds in, so confident chart of accounts knowledge is important.
Both roles are 6-month temporary contracts, with the possibility of a permanent role for strong performers as the business grows, though this cannot be guaranteed at this stage.
Key Responsibilities
- Process a high volume of supplier invoices accurately and to deadline, helping to clear the current backlog.
- Code invoices manually to the correct general ledger accounts.
- Process factory-side transactions, including purchase orders, voyages and landed costs.
- Process and review employee expense claims.
- Reconcile supplier statements and resolve discrepancies directly with suppliers.
- Prepare and support regular payment runs.
- Handle supplier and internal queries, building good working relationships on both sides.
- Work within the new ERP and AP automation workflows as they bed in.
Essential Experience
- Solid, hands-on accounts payable experience covering the end-to-end purchase-to-pay cycle.
- Proven experience of high-volume invoice processing.
- Confident GL coding against a chart of accounts.
- Experience of supplier reconciliations and payment runs.
- Able to hit the ground running with minimal training, and available to start immediately.
- Works well as part of a large, close-knit team.
Desirable Experience
- Experience using Microsoft Dynamics 365.
- Experience using Concur for employee expenses.
- Experience with AP automation software (Medius or similar).
- Factory or stock-side AP experience in a consumer goods or retail business.
Contract: 6-month contract, with the possibility of a permanent role
Location: West London, hybrid, minimum 3 days per week in the office.
Start Date: ASAP, immediate availability preferred