Intellectual Property Administrator

Responsibilities

• Provide administrative support on IP matters.
• Co-ordinate and maintain support for the IP team for all administrative duties.
• Maintaining intellectual property (IP) records in a database and extracting information by generating reports
• Electronic filing of incoming/outgoing correspondence
• Maintaining accurate prosecution files for patents and patent application
• Attending to patent formalities such as inventor assignments
• Monitoring deadlines to ensure necessary actions are taken by responsible staff
• Checking and processing invoices
• Maintain accurate records of prior art to support IDS (information Disclosure Statements) obligations and manage IDS-related activities, including coordinating the review, preparation and timely filing of IDS’s across relevant patent matters
• Managing the IP team shared inbox and ensuring that all incoming enquiries and requests are appropriately triaged, tracked and actioned
• Managing publication database, monitoring deadlines, maintaining accurate records
• Organising, coordinating and maintaining records of IP-related training and awareness activities, including onboarding, refresher training and internal educational programmes.
• Supporting the development and maintenance of IP procedures, guidance documents and operational processes.

Qualifications

• Bachelors degree in Law, Legal studies or a related field
• Experience of handling patent formalities, obtained either in-house or in private practice
• Experience using an IP docketing and document management system
• CIPA Patent Administrator qualification