Infrastructure Administrator
Posted 4 days ago by NUVIA
Negotiable
Undetermined
Hybrid
Helensburgh, Scotland, United Kingdom
Summary: The Infrastructure Administration Officer role in Helensburgh involves supporting estate utilization and infrastructure planning while ensuring effective coordination and stakeholder engagement. The successful candidate will collaborate with managers and operational teams to align infrastructure activities with strategic objectives. Key responsibilities include administrative support for planning activities, governance meeting coordination, and maintaining documentation. The position requires strong organizational skills and proficiency in Microsoft Office 365.
Key Responsibilities:
- Provide administrative support to infrastructure planning and estate utilisation activities, ensuring alignment with strategic objectives and governance frameworks.
- Support the coordination and ongoing management of estate siting and space allocation processes.
- Act as secretariat for governance and planning meetings, including organising meetings, preparing agendas, taking minutes and tracking actions.
- Maintain accurate records, plans and documentation, ensuring information is appropriately stored, version-controlled and communicated.
- Assist with the development and maintenance of risk and issue registers, liaising with stakeholders to support mitigation and resolution.
- Support formal infrastructure and estate change processes by coordinating inputs and tracking agreed actions and deliverables.
- Assist infrastructure and estate planning teams by coordinating requirements through defined approval and delivery processes.
- Support early and ongoing engagement with internal and external stakeholders to ensure clear communication and strategic alignment.
- Provide administrative support to long-term estate and infrastructure planning initiatives and programmes.
- Assist in maintaining alignment with relevant asset, estate and infrastructure management plans and best practice.
Key Skills:
- Proficient in Microsoft Office 365
- Strong administrative and organisational skills, ideally within a structured or regulated environment
- Experience supporting meetings, governance activity and formal documentation
- Effective written and verbal communication skills
- Highly organised, proactive, and capable of working independently
Salary (Rate): undetermined
City: Helensburgh
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Infrastructure Administration Officer Helensburgh Contract Hybrid (2 days on-site)
Purpose of the job
This role supports estate utilisation, infrastructure planning and formal change processes, ensuring effective coordination, documentation control, and stakeholder engagement. The successful candidate will work closely with managers and operational teams to help ensure infrastructure and estate activities align with long-term strategic objectives and governance requirements.
Key Accountabilities
- Provide administrative support to infrastructure planning and estate utilisation activities, ensuring alignment with strategic objectives and governance frameworks.
- Support the coordination and ongoing management of estate siting and space allocation processes.
- Act as secretariat for governance and planning meetings, including organising meetings, preparing agendas, taking minutes and tracking actions.
- Maintain accurate records, plans and documentation, ensuring information is appropriately stored, version-controlled and communicated.
- Assist with the development and maintenance of risk and issue registers, liaising with stakeholders to support mitigation and resolution.
- Support formal infrastructure and estate change processes by coordinating inputs and tracking agreed actions and deliverables.
- Assist infrastructure and estate planning teams by coordinating requirements through defined approval and delivery processes.
- Support early and ongoing engagement with internal and external stakeholders to ensure clear communication and strategic alignment.
- Provide administrative support to long-term estate and infrastructure planning initiatives and programmes.
- Assist in maintaining alignment with relevant asset, estate and infrastructure management plans and best practice.
Occupational Skills and Knowledge
- Proficient in Microsoft Office 365
- Strong administrative and organisational skills, ideally within a structured or regulated environment
- Experience supporting meetings, governance activity and formal documentation
- Effective written and verbal communication skills
- Highly organised, proactive, and capable of working independently
Why Us?
NUVIA is a subsidiary of VINCI construction - an international company that operates across highly regulated sectors including Civil Nuclear and has a strong presence and history of delivery at nuclear sites in the UK and internationally. NUVIA is a performance-driven company that is committed to the development of its people within a culture of safety, innovation, and excellence.
Employee Staff Benefits:
- 8.5% Pension Contribution & Life Assurance
- Private Medical Scheme*
- Employee Share Scheme
- Salary Sacrifice Schemes: Electrical Vehicles, Technology and Cycle to Work
- 25 days holiday (increasing to 28 days after 5 years’ service, 31 days after 10 years’ service)
- Option to buy, sell and carry over up to 5 days annual leave per year
- In partnership with trade unions
- Gym Discounts
- Personal Development & Further Education Support
- Long Service & Recognition Awards
- Free Employee Assistance Programme
*After 1 year of service.