Information Management Analyst III

Position Overview

We are seeking an experienced Information Management Analyst III to support a large portfolio of capital projects through SharePoint administration, data management, and document control activities.

This role is responsible for maintaining project information, managing electronic records, supporting data analytics initiatives, and ensuring compliance with records management requirements.

This position goes beyond traditional document control and requires a strong background in SharePoint administration, data governance, records management, and stakeholder support.

Key Responsibilities

• Administer SharePoint sites, libraries, metadata, permissions, access controls, and file structures.
• Maintain and audit project documentation, engineering records, turnover packages, and closeout files.
• Ensure compliance with document retention, archiving, and records management requirements.
• Coordinate document management deliverables with project managers, engineers, operations personnel, and external stakeholders.
• Lead data cleansing, validation, migration, and organization initiatives across SharePoint and shared drives.
• Analyze and transform data into meaningful metrics, reports, and business insights.
• Retrieve, manage, and archive project information using enterprise systems.
• Provide technical support for document management, collaboration tools, permissions, and file organization.
• Develop and improve document control procedures, workflows, naming conventions, training materials, and best practices.
• Deliver SharePoint and document management training to project teams and stakeholders.
• Communicate project status, support requests, and documentation updates through meetings, email, Teams, and reporting tools.
• Maintain a high level of accuracy, security, compliance, and responsiveness while managing multiple priorities.

Required Qualifications

• Associate degree or higher.
• 5+ years of experience in data management, records management, document control, business analytics, or a related field.
• Experience managing folder permissions, access controls, and electronic records.
• Proficiency with Microsoft Office applications, including Sharepoint.
• Strong SharePoint Administration experience.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Experience in the energy, industrial, engineering, construction, or similar project-driven industries.