Information & Knowledge Management Specialist
Summary: The Information & Knowledge Management Specialist will develop and maintain information governance and knowledge management capabilities within a regulated environment. This role involves ensuring compliance and operational excellence while influencing the management of information and documentation across the organization. The specialist will act as a key contact for governance activities and support the implementation of relevant policies and processes. The position requires collaboration with various teams to enhance knowledge management practices and deliver training on information policies.
Key Responsibilities:
- Ensure alignment between internal information management policies and external compliance requirements.
- Advise stakeholders on knowledge management best practices and drive consistent adoption across the organisation.
- Support the design, optimisation, and continuous improvement of document and contract management processes and governance frameworks.
- Champion information lifecycle management, including creation, classification, storage, retention, archiving, and disposal.
- Promote the use of structured repositories, metadata, and governance controls to improve information discoverability and traceability.
- Collaborate with data, digital, and compliance teams to embed knowledge management principles into business processes and transformation initiatives.
- Deliver training and guidance on information policies, SharePoint, and information management best practices.
Key Skills:
- Proven experience in Information Management, Knowledge Management, or Information Governance within a large or regulated organisation.
- Experience working enterprise-grade document management systems such as Sharepoint.
- Strong understanding of information governance frameworks, policies, and compliance requirements.
- Experience managing document and contract lifecycles, including version control, approval workflows, and audit requirements.
- Ability to engage and influence cross-functional stakeholders.
- Strong analytical and problem-solving skills with excellent attention to detail.
- Excellent communication skills.
Salary (Rate): undetermined
City: Reading
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: outside IR35
Seniority Level: undetermined
Industry: Other
Information & Knowledge Management Specialist 12 month Contract Outside IR35
We are seeking an experienced Information & Knowledge Management Specialist to play a pivotal role in developing and maintaining a robust information governance and knowledge management capability within a complex and highly regulated environment. This is an exciting opportunity to influence how information, documentation, contracts, and knowledge assets are managed across the organisation, ensuring compliance, accessibility, and operational excellence.
The Role
As the Information & Knowledge Management Specialist, you will act as a key point of contact for information governance and knowledge management activities. You will support the development and implementation of policies, processes, and standards that align with regulatory requirements and business needs.
Key Responsibilities
- Ensure alignment between internal information management policies and external compliance requirements.
- Advise stakeholders on knowledge management best practices and drive consistent adoption across the organisation.
- Support the design, optimisation, and continuous improvement of document and contract management processes and governance frameworks.
- Champion information lifecycle management, including creation, classification, storage, retention, archiving, and disposal.
- Promote the use of structured repositories, metadata, and governance controls to improve information discoverability and traceability.
- Collaborate with data, digital, and compliance teams to embed knowledge management principles into business processes and transformation initiatives.
- Deliver training and guidance on information policies, SharePoint, and information management best practices.
Essential Skills & Experience
- Proven experience in Information Management, Knowledge Management, or Information Governance within a large or regulated organisation.
- Experience working enterprise-grade document management systems such as Sharepoint.
- Strong understanding of information governance frameworks, policies, and compliance requirements.
- Experience managing document and contract lifecycles, including version control, approval workflows, and audit requirements.
- Ability to engage and influence cross-functional stakeholders.
- Strong analytical and problem-solving skills with excellent attention to detail.
- Excellent communication skills.
Desirable Skills & Experience
- Experience within defence, aerospace, engineering, or other highly regulated sectors.
- Knowledge of metadata structures, taxonomy design, and information classification models.
- Experience supporting digital transformation, data governance, Lean or ITIL initiatives.
- Bachelor's degree in Computer Science, Engineering, Information Management, or a related discipline.
Due to the nature of the role candidates will require current SC clearance and operate a Hybrid Model
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