Human Resources Coordinator

Human Resources Coordinator

Posted 3 days ago by Lily Shippen

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£35,000 Per year
Fixed-Term
Hybrid
City Of London, England, United Kingdom
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Administrative Support Advertisement Auditing Business Operations External Auditing Input/Output Life Cycle Planning Microsoft 365 Microsoft Excel Microsoft Office Microsoft Office 365 Microsoft Word Scheduling Stakeholder Management

Summary: The HR Coordinator role at a global engineering consultancy involves providing comprehensive HR administrative support throughout the employee life-cycle. Reporting to the Senior HR Manager, the position requires coordination of recruitment processes, on-boarding, off-boarding, and maintaining HR records. The role is based in London with a hybrid working arrangement and is offered on a 6-month fixed-term contract. The salary for this position is approximately £35,000 per year plus benefits.

Key Responsibilities:

  • Act as the first point of contact for employee HR queries and routine requests.
  • Coordinate recruitment and selection processes including advertising roles, scheduling interviews, liaising with hiring managers, and managing candidate communications.
  • Manage on-boarding and off-boarding activities, ensuring compliance and a positive employee experience.
  • Support bi-annual and annual performance and development review processes.
  • Maintain and update HR systems and employee records.
  • Prepare employment-related documentation (e.g., contracts, promotion letters, changes to terms).
  • Assist in auditing and updating HR policies and procedures in line with current employment law.
  • Support payroll input by processing monthly HR changes in coordination with the Payroll team.
  • Generate regular and ad-hoc HR reports (e.g., headcount, absence, turnover).
  • Provide administrative support for employee relations processes (e.g., investigation meeting notes).
  • Process confidential HR invoices and raise purchase orders.
  • Contribute to learning and development coordination.
  • Support delivery of recognition and reward initiatives.

Key Skills:

  • Proven experience in HR administration, preferably within a global or SME environment.
  • Strong track record of managing recruitment coordination and candidate communications.
  • Experience using HR systems (PeopleHR preferred) and handling confidential information.
  • Familiarity with the full employee life-cycle and performance review processes.
  • Solid understanding of core HR principles, employment law basics, and best practice.
  • Excellent communication and interpersonal skills.
  • High attention to detail, accuracy, and organisational ability.
  • Confident with Microsoft Office 365, especially Excel, Outlook, Word, and Teams.
  • Ability to manage time effectively, prioritise tasks, and work autonomously.
  • Comfortable working in a fast-paced, evolving environment.
  • A proactive mindset with a continuous improvement approach.
  • Strong customer service orientation with a focus on supporting people managers and employees.
  • Discreet and professional with the ability to manage sensitive information.

Salary (Rate): £35,000.00 yearly

City: London

Country: United Kingdom

Working Arrangements: hybrid

IR35 Status: fixed-term

Seniority Level: Mid-Level

Industry: HR

Detailed Description From Employer:

Our client, a global engineering consultancy is now seeking a driven and proactive HR Coordinator. Reporting to the Senior HR Manager, the HR Coordinator will provide efficient, high-quality HR administrative support across the full employee life-cycle.

Job Title: HR Coordinator

Location : London, based Moorgate/Liverpool Street, Hybrid (1-2 days in office)

Contract: 6 Month Fixed term Contract/ Temporary

Salary: c.£35,000 plus benefits

Consultant: anna@lilyshippen.co.uk - Please direct all enquiries to Anna.

Key Responsibilities

  • Act as the first point of contact for employee HR queries and routine requests.
  • Coordinate recruitment and selection processes including advertising roles, scheduling interviews, liaising with hiring managers, and managing candidate communications.
  • Manage on-boarding and off-boarding activities, ensuring compliance and a positive employee experience.
  • Support bi-annual and annual performance and development review processes.
  • Maintain and update HR systems and employee records.
  • Prepare employment-related documentation (e.g., contracts, promotion letters, changes to terms).
  • Assist in auditing and updating HR policies and procedures in line with current employment law.
  • Support payroll input by processing monthly HR changes in coordination with the Payroll team.
  • Generate regular and ad-hoc HR reports (e.g., headcount, absence, turnover).
  • Provide administrative support for employee relations processes (e.g., investigation meeting notes).
  • Process confidential HR invoices and raise purchase orders.
  • Contribute to learning and development coordination.
  • Support delivery of recognition and reward initiatives.

Key Deliverables

  • Accurate and timely processing of HR transactions and employee changes.
  • Professional and efficient handling of recruitment administration.
  • Up-to-date and compliant HR records and systems.
  • Seamless on-boarding and off-boarding of staff.
  • Accurate performance review documentation and support.
  • Completed reports and data outputs for internal stakeholders.

Measures of Success

  • Recruitment activities are well-coordinated and meet internal timelines.
  • HR queries are resolved promptly and professionally.
  • Data in PeopleHR is consistently accurate and up to date.
  • Key HR processes (on-boarding, off-boarding, payroll changes) are completed without delays or errors.
  • Managers and employees report a positive experience with HR support.
  • Compliance with internal processes and external employment regulations is maintained.

Person Specification

Experience

  • Proven experience in HR administration, preferably within a global or SME environment.
  • Strong track record of managing recruitment coordination and candidate communications.
  • Experience using HR systems (PeopleHR preferred) and handling confidential information.
  • Familiarity with the full employee life-cycle and performance review processes.

Skills and Competencies

  • Solid understanding of core HR principles, employment law basics, and best practice.
  • Excellent communication and interpersonal skills.
  • High attention to detail, accuracy, and organisational ability.
  • Confident with Microsoft Office 365, especially Excel, Outlook, Word, and Teams.
  • Ability to manage time effectively, prioritise tasks, and work autonomously.
  • Comfortable working in a fast-paced, evolving environment.
  • A proactive mindset with a continuous improvement approach.
  • Strong customer service orientation with a focus on supporting people managers and employees.
  • Discreet and professional with the ability to manage sensitive information.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit top-tier talent across HR, executive support, and business operations roles, ensuring organisations can access the expertise needed to thrive. We recruit for a broad range of positions, including Executive Assistants, Personal Assistants, Office Managers, Chief of Staff, and HR roles. Our services span across Leeds, Newcastle, Manchester, London, and the wider UK, including remote and international roles. Whether you’re hiring for permanent, temporary, or fixed-term contracts, we offer tailored recruitment solutions to meet your needs.

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