Human Resources Coordinator
Posted 1 week ago by Hunter Adams
Negotiable
Undetermined
Hybrid
Aberdeen, Scotland, United Kingdom
Summary: The HR Coordinator role is a 12-month fixed-term contract that involves providing first-line support for HR customers and managing various HR administrative tasks. The position requires strong organizational skills and the ability to work in a fast-paced environment while collaborating with a diverse team. The role includes responsibilities such as data entry, payroll preparation, and benefits administration. Candidates with an HR degree and CIPD qualification are preferred.
Key Responsibilities:
- Taking enquiries and responding to customers via email, logging all requests in ServiceDesk, and tracking progress.
- Accurately entering employee data into HR Information System “iConnect” and updating personnel files.
- Checking invoices for approval and payment.
- Scanning paper personnel files to maintain efficient filing systems.
- Preparing monthly reports for Company Benefit Scheme for new joiners and leavers.
- Recording customer complaints and escalating to the Team Leader as appropriate.
- Assisting employees with Employee Self Service (ESS) and benefits enrolment.
- Preparing payroll paperwork and inputting to iConnect within deadlines.
- Administering benefits and pensions, including Long Service Awards.
- Supporting HR Managers and HR Business Partners with recruitment, training, and case management.
- Preparing job offers, employment contracts, and associated materials.
- Monitoring absence data and managing long-term sick records.
- Handling voluntary exit interviews and analyzing trends.
Key Skills:
- HR Degree – preference for candidates with HR Degree.
- CIPD Qualified - preference for candidates with CIPD qualification.
- Experience in generalist HR administration post.
- Shared Services experience is desired.
- Exceptional organisational skills.
- Ability to thrive in a fast-paced, high-volume environment.
- Enthusiastic, high-energy individual capable of managing multiple priorities.
- Openness to international collaboration and remote teamwork.
- Proficiency in digital tools and technologies related to HR administration.
Salary (Rate): undetermined
City: Aberdeen
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: undetermined
Industry: HR
Are you a talented HR Coordinator looking for a new dynamic role? This is a 12 month FTC opportunity that offers a competitive salary and a hybrid working pattern. An ideal opportunity to join a highly innovative and diverse team. As HR Coordinator you will be the first line and transactional support for all HR customers, taking enquiries, managing the HR Shared Services team’s email inbox and Service Desk requests and forwarding e-mails as appropriate.
Key activities will include:
- Taking enquiries and responding to customers via email and logging all requests in ServiceDesk (HR Case Management system) and tracking the progress and updating the customer when necessary
- Accurately entering employee data into HR Information System “iConnect” including updating manual and electronic personnel files
- Checking invoices for subsequent approval and payment (example: Invoices from Benefit providers, Removal Companies etc)
- Scanning paper personnel files to establish and maintain efficient shared filing systems for paper and electronic documentation
- Monthly reports for Company Benefit Scheme for new joiners and leavers.
- Recording customer complaints and escalation to the Team Leader as appropriate
- Assisting employees with Employee Self Service (ESS) and benefits enrolment and changes
- Preparing accurate payroll paperwork and input to iConnect within planned monthly deadlines and dealing with initial payroll queries from employees
- Benefits and Pensions Administration, including Long Service Awards.
- Providing support to HR Managers and HR Business Partners as required for recruitment campaigns, induction training, minute taking (disciplinary and grievance investigations), long-term sickness, maternity cases etc
- Preparation of job offers, employment contracts, bonding agreements and associated materials such as compensation plans and benefits packs.
- Monitoring absence data and managing long term sick record
- Handling voluntary exit interviews, analysis and reporting on trends
We’re looking for:
- HR Degree – preference will be given to candidates with HR Degree
- CIPD Qualified - preference will be given to candidates with CIPD qualification
- Experience in generalist HR administration post
- Shared Services experience is desired
- Exceptional organisational skills and the ability to thrive in a fast-paced, high-volume environment
- Enthusiastic, high-energy individual capable of managing multiple priorities effectively
- Openness to international collaboration and the ability to work with remote teams
- Proficiency in digital tools and technologies related to HR administration
If this sounds like your next move, please get in touch.